Office Manager & HR Coordinator

A leading and dynamic company in the worlds of tourism and conferences is looking for an Executive Assistant and Office Manager for a central and multi-interface role, combining close work with the CEO, overall responsibility for office management and operation, and handling human resources, employee experience, and welfare.

Responsibilities:

• Managing the CEO's calendar, coordinating meetings, prioritizing tasks, and managing a complex and dynamic schedule.
• Routine and close work with the CEO and providing administrative and operational responses according to the organization's needs.
• Overall responsibility for office management and its daily operations.
• Managing suppliers, orders, office supplies, catering, hospitality, and logistics.
• Handling administrative and operational matters and providing responses to company employees.
• Responsibility for recruitment processes: job posting, CV screening, coordinating interviews, and accompanying the process.
• Handling new employee intake and Onboarding and Offboarding processes.
• Responsibility for the employee experience throughout the employee lifecycle in the organization.
• Leading welfare areas, company events, gifts, and employee activities.
• Working with internal and external interfaces and providing responses to changing tasks in a dynamic business environment.

Job Requirements:

• Previous experience as an Executive Assistant / Senior Personal Assistant combined with office management – Mandatory.
• Experience working with complex calendars and in a multi-tasking and multi-interface environment.
• Proven experience in human resources, recruitment, personal matters, and welfare – Mandatory!
• High-level organizational, order, and operational skills.
• Service orientation, excellent interpersonal skills, and the ability to work with a wide variety of people.
• Discretion, personal responsibility, independence, and the ability to drive tasks from end to end.
• Flexibility and the ability to cope with changes and unexpected tasks.
• Proficiency in Office applications and relevant digital systems.
• Proficiency in MONDAY – an advantage!
• Very good level of English.

Why join us?

A role of trust at the heart of organizational activity, suitable for someone who loves people, operations, and a dynamic environment, knows how to manage many interfaces simultaneously, and can create order, service, and an excellent work experience.