Sales Operations Coordinator

Location & Mall Coordination

• Contact, coordinate, and negotiate booth space rentals with property management teams of department stores, shopping malls, and community malls.
• Develop monthly and quarterly booth event plans and calendars in collaboration with Marketing and Sales teams.
• Review venue terms and conditions, mall regulations, and conduct on-site surveys to inspect booth locations.

Procurement & Administrative Tasks

• Process Purchase Requisitions (PR) and issue all related purchase orders for booth setups.
• Draft internal e-memos to request approval for project plans, budgets, or disbursements in accordance with company procedures.
• Gather contracts, quotations, and receipts for submission to the Accounting and Finance department.

Budget Management

• Monitor and control expenses for each booth setup to ensure alignment with approved budgets (rental , construction costs, transportation, etc.).
• Compile budget tracking reports and evaluate actual spending against sales performance alongside relevant teams.

Logistics & Event Setup Operations

• Coordinate with the warehouse, logistics suppliers, and booth construction vendors to schedule setup and dismantling of structures and stock.
• Manage stock control and ensure all promotional materials and sales equipment are delivered fully and on time according to venue move-in/move-out schedules.
• Monitor operations and resolve on-site issues during booth installation or event periods.

Qualifications:

1. Bachelor’s degree in Business Administration, Marketing, Management, or a related field.
2. 1–3 years of experience in Marketing Coordination, Retail Operations, or Event Coordination.
3. Experience in the cosmetics/beauty industry is highly preferred.
4. Strong negotiation, communication, and interpersonal skills.
5. High attention to detail and accuracy in handling internal documents and official paperwork (PR, E-Memo, contracts).
6. Strong time management and problem-solving abilities.
7. Basic financial/budget management skills, with proficiency in MS Excel or Google Sheets.