Executive Secretary and Office Manager for Gilat Telecom Petah Tikva

We are recruiting an Executive Secretary to the CEO and an Office Manager, full-time position, on-site, at the company's offices in Petah Tikva.

• High global salary!
• Meal subsidies
• Keren Hishtalmut after 3 months
• Sick leave from the first day and excellent social benefits!

Routine Administrative Management

• Calendar Management: Tight management of the CEO's schedule and coordination of meeting rooms.
• International Travel: End-to-end handling of flight bookings, hotels, and visa issuance.
• Assistance to the Finance Department: Monitoring credit card expenses, handling bank transfers, and obtaining signatures from authorized signatories.
• Procurement: Opening Purchase Orders (PO) for all relevant suppliers.

Office Management

• Maintenance and Suppliers: Contracting with maintenance suppliers and managing office budgets.
• Cleaning: Coordination, management, and supervision of the cleaner's tasks in the company's offices.
• Routine Logistics: Ordering office supplies, catering for meetings, and kitchen supplies.
• Mail and Couriers: Receiving incoming mail, sorting, distribution to employees, and handling outgoing mail.
• Parking: Full responsibility for parking arrangements and routine contact with the complex management.

Human Resources and Welfare

• Employee Onboarding:
• Preparing the workstation and welcome signs.
• Issuing employee cards and "Cibus/10bis" cards.
• Updating and printing the organizational chart and employee phone directory.
• Coordinating professional onboarding plans.
• Individual Welfare: Purchasing gifts for employees, tracking and sending birthday greetings, and assisting in the production of company events.

Job Requirements

• Three years of experience in a similar role and working with a CEO and management - Mandatory
• Experience in managing complex calendars - Mandatory
• Very good English level (reading, writing, and speaking) – Mandatory
• Bachelor's degree – Advantage
• Independent work with high personal responsibility
• Ability to drive interfaces and excellent interpersonal communication
• Ability to work under pressure and manage according to schedules
• Service-oriented, punctual, and a positive attitude
• High expression skills in writing and speech </body>