Office and Reception Manager for a leading company in Rishon LeZion

This is a central and important role at the heart of the office operations of a leading company in the beauty and cosmetics field – Office Administrator. The role includes staffing and ongoing management of the reception desk alongside routine administrative tasks. Full-time position, Sun-Thu, 8:30 – 17:00 (from the office only).

• Management of the reception desk - including staffing and ongoing management of the reception desk, providing internal responses to company employees and professional service to external visitors, guests, and suppliers.
• Telephone response and switchboard management - handling incoming calls, accurate routing of calls to the relevant parties in the organization, and providing an initial response to telephone inquiries.
• Calendar management for meeting rooms, coordinating meetings and scheduling resources according to the needs of management and teams.
• Meeting organization - full organization of internal and external meetings and events, including hosting guests, preparing meeting rooms, and comprehensive logistical coordination.
• Replenishing company product stock for dedicated stations throughout the office and ordering future stock. Including ensuring available stock of company products for the well-being of employees and guests.
• Mail and shipment management - collection, sorting, and distribution to relevant departments and employees in the company.
• Routine maintenance of the office space and appearance.
• Management of the parking system.
• Ongoing contact with communication, internet, switchboard, and mobile phone suppliers.
• Management of the business card system for company managers, including issuance and ordering.
• Production of an organizational contact sheet and its continuous updating.
• Assistance with projects and operational tasks for the department.
• Management of employee product orders from the warehouse - receiving orders and inquiries from employees, monitoring stock and order status, receiving goods, and distribution to employees.
• Previous experience in reception/administration roles.
• A "can-do" attitude, service-oriented, responsibility, initiative, and the ability to work independently.
• Good level of English - mandatory! Writing, reading, and speaking.
• Computer and technology applications: Full command of Microsoft Office software with an emphasis on Excel, Outlook, and PowerPoint.
• High service consciousness with communication skills, multitasking, high organizational ability, ability to work under pressure, and professionalism.
• Personal responsibility and a proactive approach to problem-solving.