Project Secretary

General Secretarial Duties

1. Prepare project documents, such as preparing Proposal and Agreement documents, as well as other related documents.

1. Coordinate with customers during the quotation and contract signing processes to ensure smoothness.

1. Monitor, respond to, and follow up on Emails, especially those related to new projects.

1. Follow up on billing from the accounting department and customer payments in accordance with company policy, and prepare supporting documents for billing.

1. Oversee and coordinate the delivery of designs and Material Board to customers and follow up on their return.

1. Other secretarial tasks as assigned.

Human Resources Duties

1. Oversee and coordinate the internship program from recruitment until the completion of the internship.

1. Coordinate the recruitment of new employees for the company.

1. Other human resources tasks as assigned.

Qualifications: Graduated in a related field (Background in Design/Interior Design will be given special consideration). Experience as Project Secretary / Project Coordinator will be given special consideration. Able to communicate in English at a Good to Very Good level, both in speaking and writing, especially via Email. Proficient in using Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Possess good communication and coordination skills, both internally and externally within the organization. High sense of responsibility and able to manage multiple types of tasks simultaneously. Good personality, good interpersonal skills, and able to work well in a team with others.