B/L Officer

Your tasks

1 Inspect and analyze information from Order Text, Financial Document (Fin Doc), Letter of Credit (L/C), and related documents to prepare Shipping Particulars in accordance with the requirements of customers, shipping lines, and destination countries.

2 Plan, prioritize, and execute assigned tasks to meet the Cut-off Doc and Cut-off VGM deadlines of shipping lines and Freight Forwarders to support export operations according to the established plan.

3 Verify, monitor, and certify the accuracy of information in the Bill of Lading (B/L) documents to support efficient international transport formalities.

4 Perform corrections of export product information after loading to align with the actual quantity and details of the loaded goods, including performing data corrections via shipping line systems or platforms within the specified timeframe.

5 Verify the accuracy of shipping line charges and freight costs to support accurate and timely payment processing.

6 Coordinate, communicate, provide information, and resolve initial problems with shipping lines, including monitoring and managing issues that may impact export operations.

Requirements

1. Knowledge of exporting, Shipping Particulars, Bill of Lading (B/L), shipping line data recording systems and procedures, export regulations and destination country requirements, SAP system, and reading and analyzing Order Text, Financial Document (Fin Doc), and Letter of Credit (L/C).
2. Reading and analyzing Order Text, Fin Docs, and L/C; preparing Shipping Particulars; submitting information via shipping line/Forwarder systems or platforms; verifying and correcting Bill of Lading (B/L); preparing Shipping Orders; verifying and monitoring export information; preparing Vouchers and tracking expenses; using SAP system; tracking information, reporting, and updating the status of assigned tasks/problems; coordinating with internal and external departments, including shipping lines and overseas shipping agents.
3. Planning and time management under pressure; task prioritization; information research and effective problem-solving; attention to detail; using English for coordination and communication with shipping lines or overseas shipping agents; using Microsoft Office; learning new technologies and work systems.
4. At least 1 year of relevant experience.