Head of the Medical Quality Assurance Service, with a probationary period, 1 (one) executor

Your tasks

• Head of the Medical Quality Assurance Service, with a probationary period, 1 (one) executor

Job Description

• manages all activities of the Quality Assurance Service (hereinafter: the Service): plans, develops, and oversees the quality assurance system in accordance with the quality strategy of the „Torlak“ Institute, ensuring compliance with current regulations,
• defines, organizes, and oversees the implementation of the Service's policies, programs, and procedures
• manages and coordinates the implementation of quality assurance (documentation system, validation and qualification, change control, training, internal audits, health supervision, resolution of non-conformities, implementation of corrective measures, proposing preventive measures), in order to ensure satisfactory quality of the products and services of the „Torlak“ Institute, as well as compliance with all valid and applicable national and international regulations,
• prepares the proposed work plan of the Service,
• in cooperation with the assistant managers in the Service, develops, revises, and approves the proposed work plan of those organizational units,
• oversees the execution of adopted work plans through reports submitted by the assistant managers in the Service,
• participates in the preparation and approves the implementation plan for Good Manufacturing Practice guidelines in the „Torlak“ Institute,
• approves Standard Operating Procedures (hereinafter SOP) for quality assurance and, if necessary, prepares, reviews, revises, and approves other procedures,
• ensures periodic review of documentation according to Good Manufacturing Practice guidelines,
• ensures that work in the Service is carried out in accordance with written procedures, as well as that documentation is regularly updated,
• is responsible for the professional work of the organizational units,
• identifies non-conformities and deficiencies in the Service,
• oversees the implementation of recommended corrective measures,
• supervises the regular annual training program in the „Torlak“ Institute
• supervises the recording of the implementation of training programs in the Service,
• ensures the implementation of activities for the submission of documentation for the purpose of maintaining existing and obtaining new marketing authorizations for products in the country and abroad,
• supervises internal audit activities, self-inspections according to Good Manufacturing Practice guidelines, if not a member of the audit implementation team
• is responsible for reports, if the audit team leader
• communicates audit and self-inspection results to immediate managers,
• communicates with the competent inspections of the Ministry of Health of the Republic of Serbia,
• communicates with external legal entities that conduct audits and the application of established standards in the Institute,
• manages activities following internal and external audits to ensure the implementation of recommended corrective measures,
• gives proposals for members of the supplier qualification commission with the definition of their rights and obligations,
• supervises on behalf of the Service the analysis and assessment of suppliers in terms of compliance with valid national and international standards,
• approves the product batch protocol,
• reviews and approves: standard test methods, validation protocols for analytical methods, stability testing protocols, environmental monitoring plans, quality control specifications, as well as plans and protocols/reports/validations/qualifications,
• prepares and submits periodic reports on the work of the Service to immediate managers,
• appoints members of the Change Control Group and monitors the work of the Group in the Service and gives final approval for the implementation of changes,
• prepares the proposal for the Business Rules on quality of the „Torlak“ Institute,
• timely prepares the needs for goods, services, and works as well as their specifications required for the preparation of the Public Procurement Plan,
• creates a plan of needs for goods, services, and works at the Service level and requests them in a timely manner,
• assesses opportunities for improvement in quality, efficiency, and productivity, technological development, as well as cost reduction, and gives proposals for the improvement of all the above,
• transfers knowledge and experience and works towards achieving the independence of associates,
• maintains a good working atmosphere,
• analyzes and proposes incentives and disincentives based on work results and certain criteria,
• works within teams determined by the Director of the Institute at multiple levels of healthcare
• maintains intensive communication and cooperation with the managers of other Services in the Institute,
• monitors and aligns work with the legal regulations of the European Union, The International Council for Harmonisation of Technical Requirements for Pharmaceuticals for Human Use (hereinafter ICH), European Medicines Agency (hereinafter EMA) and the valid legal regulations and standards in the Republic of Serbia,
• monitors legal regulations and professional literature that enables successful performance of the stated tasks,
• performs other tasks as ordered by the immediate and/or higher manager,

The Assistant Director of the Institute at multiple levels of healthcare for quality management and/or the higher manager is responsible for their work

Requirements

Special conditions for establishing an employment relationship for the position of Assistant Manager of the Medical Service in the Combining and Finishing Department, Bacteriological Production Service, are:

• Higher education
• Faculty of Pharmacy with specialization

or

• Faculty of Medicine with specialization

or

• Faculty of Biology (molecular biology or biology), with specialization

or

• Faculty of Chemistry (chemistry or biochemistry), with specialization

,

• minimum 5 years of work experience in the production, assurance, and/or control of quality of medicines/medical devices,
• minimum 3 years of work experience in a managerial position,
• knowledge of computer work,
• knowledge of the English language.

For healthcare workers

• professional exam in accordance with positive regulations
• license in accordance with positive regulations

How to apply

When applying to the advertisement, candidates are obliged to submit the following documents:

• Curriculum Vitae,
• Photocopy of the Diploma of acquired education,
• Photocopy of the Certificate (diploma) of completed specialization,
• Photocopy of the Certificate of passed professional exam,
• Photocopy of the license,
• Other documents of importance for the selection of candidates.

By applying to the advertisement, the candidate gives their consent for the processing of personal data for the purpose of selecting candidates for employment. The data is managed and processed by the Department for General Legal Affairs and Public Procurement of the Institute of Virology, Vaccines and Sera „Torlak“ for the purpose of conducting the procedure for establishing an employment relationship and cannot be used for other purposes.

The Commission for conducting the employment procedure will consider all timely and orderly applications.

Candidates who have submitted timely and orderly applications to the advertisement may be called for an interview to provide additional data that may be important for the decision on employment (previous work experience, average grade during schooling, additional education or qualification, duration of schooling and other).

The Director of the Institute decides on the selection of candidates.

The deadline for candidate application is 8 (eight) days from the day of publication of the public advertisement.

Candidates will be informed about the Decision on the selection of candidates or the suspension of the public competition on the website of the „Torlak“ Institute in the Advertisements/Competitions section, which will simultaneously be published on the Notice Board of the „Torlak“ Institute, whereby all candidates will be considered informed about the outcome of the public competition.

Interested candidates submit applications exclusively electronically to the address konkurs@torlak.rs.

Other

Based on Article 114 of the Law on Healthcare („Sl. glasnik RS” number 25/2019, 92/2023 – interpretation and 29/2025 – decision of the US) and Article 23 of the Statute of the Institute for Virology, Vaccines and Sera „Torlak”, the Regulation on the procedure for obtaining consent for new employment and additional work engagement with users of public funds („Sl. glasnik RS“, no. 159/20 and 116/23), Articles 7 and 8 of the Special Collective Agreement for healthcare institutions whose founder is the Republic of Serbia, autonomous province and local self-government unit („Sl. glasnik RS“, no. 96/2019, 58/2020 – Annex and 2/2024-3 Agreement on the extension of the validity period), in connection with the Conclusion of the Commission for giving consent for new employment and additional work engagement with users of public funds 51 number: 112–8454/2026 of 31.08.2026, the Ministry of Health of the Republic of Serbia and in accordance with the Personnel Plan of the Institute of Virology, Vaccines and Sera „Torlak“, the Institute of Virology, Vaccines and Sera „Torlak“, issues

A D V E R T I S E M E N T FOR EMPLOYMENT Point 1.

The recruitment for employment for an INDEFINITE PERIOD is announced for the following jobs:

The conditions for establishing an employment relationship for the jobs described in point 1 of this Advertisement are prescribed by the Labor Law, the Special Collective Agreement for healthcare institutions whose founder is the Republic of Serbia, autonomous province and local self-government unit, and the Rulebook on the organization and systematization of jobs in the Institute of Virology, Vaccines and Sera „Torlak“.

Point 2.

Point 3.

Point 4.

Point 5.

By Authorization of the Ministry of Health of 13.01.2026.

Ivana Marinković, dipl.econ.