Administrative Assistant for Marketing and Sales

Phibro Israel is looking for an Administrative Coordinator for Marketing and Sales for a central and significant role at the company's headquarters. We are looking for an experienced, service-oriented, assertive administrative professional with high organizational skills, who will serve as a professional factor supporting the ongoing activities of the VP and the Marketing and Sales department, as well as handling the reception desk.

Responsibilities

Administrative Support for the Marketing and Sales Department

• Managing complex and dynamic calendars for the VP of Marketing and Sales and other managers in the department.
• Coordinating multi-participant meetings with internal and external interfaces in Israel and abroad.
• Managing follow-ups on tasks, priorities, and department activities.
• Preparing presentations, materials, and meeting summaries.
• Providing ongoing response to the marketing and sales teams.
• Assisting in the organization of conferences, meetings, and professional events.
• Opening purchase orders and performing related administrative tasks.

Office Administration and Organizational Support

• Responsibility for the reception desk and welcoming guests.
• Telephone response and routing inquiries.
• Working with suppliers and ordering office supplies.
• Supporting welfare and Human Resources activities.
• Assisting in the onboarding processes of new employees.
• Performing additional administrative tasks according to the organization's needs.

Job Requirements

• At least 3 years of experience in administrative, secretarial, or office management roles.
• Proven experience in managing complex calendars and coordinating multi-participant meetings.
• Very good English level, both written and spoken.
• Full proficiency in Office and Outlook.
• Ability to work independently, with high levels of order and organization.
• High service orientation and excellent interpersonal skills.
• Assertiveness, personal responsibility, and the ability to drive tasks in a multi-interface environment.

We are looking for an administrative professional at heart, who enjoys coordinating, organizing, driving processes forward, and serving as a central factor supporting the business activities of the Marketing and Sales department.

Location - Airport City, 4 days in the office and one day from home