Executive Administrative Assistant

Executive Support:

Provide high-level, confidential administrative support to the head of people and IT.

Calendar Management:

Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.

Expense Management:

Prepare and process expense reports and invoices, ensuring compliance with company policies.

Travel Coordination:

Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.

Administrative support in the People and IT -

• Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance.
• Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability.

Communication and collaboration:

support in the planning and execution of unit welfare events in Israel, and professional communities across the globes. work closely with i-com, to advance the internal portal for the relevant units and more.

Project Coordination:

Assist with special projects and initiatives in both departments, according to needs.

• Proven experience as an Executive Assistant supporting senior executives, preferably in a fast-paced global environment.
• Native-level Hebrew and Fluent English (both written and spoken) are essential, and Spanish will be an advantage.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience working with SAP systems is an advantage.
• Exceptional organizational and time management skills with meticulous attention to detail.
• Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Strong interpersonal skills with a high ability for teamwork and collegiality with colleagues as well as managers and external stakeholders.
• Proactive, can-do attitude, resourceful, and self-starter who can anticipate needs and solve problems independently.