Project Administration Officer

-Handle administrative tasks and project documentation -Prepare, store, and control project documents systematically -Prepare meeting minutes, meeting records, incoming-outgoing letters, and correspondence related to the project -Coordinate between the project team, engineering team, headquarters, Supplier, contractors, and customers -Prepare and track PR, PO, purchase requests, purchase orders, and documents related to project procurement -Track order status, product delivery, and delivery supporting documents -Prepare petty cash reimbursement documents, Advance requests, site expenses, and related disbursement documents -Prepare billing documents, contractor payment documents, and work handover supporting documents -Support documentation tasks for the Project Manager, Engineers, and site teams -Prepare progress reports, outstanding document reports, and other reports as assigned -Coordinate and track documents such as BOQ, TOR, Shop Drawing, Method Statement, Inspection Report, Handover Document, or other engineering documents as appropriate -Maintain the orderliness of the project office or Site Office -Perform other duties as assigned by supervisors

Qualifications: -Vocational Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Science, Engineering, or other related fields -At least 3 years of experience in Project Administration, Site Admin, Project Secretary, or Project Coordination -Able to work stationed at the project or site as assigned by the company -Able to use MS Office, AutoCAD, and related programs -Experience in preparing and controlling project documentation -Proficient in using Microsoft Office, especially Word and Excel -Good English communication skills -Experience using ERP systems such as Mango, SAP, WinSpeed, or other procurement/accounting systems will be specially considered -Experience in contracting business, engineering, electrical systems, construction, MEP, or Data Center projects will be specially considered -Ability to read or understand basic project documents such as PR, PO, BOQ, TOR, Drawing, Shop Drawing, or handover documents will be specially considered