Accounts Payable Specialist

A. Accounts Payable (AP)

1. Supplier Invoice Processing:

Process supplier invoices and AP transactions accurately and timely;Review supplier invoices and supporting documents before accounting entry;Ensure invoices are properly approved before payment;Record AP transactions in the ERP/accounting system;Monitor outstanding AP balances and payment due dates. 2.Invoice Verification & 3-Way Matching: Perform 3-way matching where applicable:Purchase Order (PO) Goods Receipt / Receiving Report (GR)Supplier Invoice;Check the consistency between invoice, PO and receiving documents;Follow up with Procurement, Warehouse and requesting departments regarding discrepancies;Identify duplicate invoices and prevent duplicate payments;Follow up missing or incomplete supporting documents. 3.Vendor Reconciliation:Perform regular supplier statement reconciliation;Reconcile supplier balances with the AP sub-ledger.

B. Expense Review & Reimbursement

1. Employee Expense Review:

Review employee expense claims and reimbursement requests;Check whether expenses comply with Company policies and approved business purposes.

1. Business Travel Expenses

3.Expense Approval & Processing: Check whether expense claims have obtained the required approvals;Verify the appropriate cost center, department and expense category.

1. Expense Accounting:

Review the accounting treatment of employee expenses.

C. Tax Review

1. VAT Review
2. Withholding Tax
3. Tax Documentation

D. Payment Processing Prepare payment requests based on approved invoices and expense claims. Prepare payment schedules according to payment due dates. Verify payment amounts and supporting documents. Coordinate with Finance / Treasury for payment execution. Follow up urgent and overdue payments. Maintain payment vouchers and bank payment records. Reconcile payment records with AP and expense balances.

E. Month-End Closing Perform AP and expense-related month-end closing activities. Review outstanding invoices and expense claims. Identify unrecorded liabilities and accrued expenses. Review goods received but invoices not received. Review employee advances and outstanding reimbursements. Reconcile AP sub-ledger with General Ledger. Ensure expenses are recorded in the correct accounting period. Prepare AP and expense-related schedules for month-end closing.

F. Documentation & Internal Control Maintain complete and organized AP and expense reimbursement documentation. Ensure original tax invoices are properly controlled and archived. Follow Company approval and payment procedures.

G. Audit & Reporting Prepare AP and expense documents for internal and external audits. Provide supporting schedules and documents requested by auditors and tax consultants. Support annual financial audits and tax reviews.

Qualifications: Bachelor's degree or above in Accounting, Finance or related fields 2–5 years of relevant experience in AP, accounting, expense review or finance. Experience in a manufacturing company is preferred. Experience with Thai VAT and withholding tax is preferred. Good Excel skills. Experience with ERP/accounting systems. Good knowledge of: oAccounts Payable oExpense reimbursement oVAT oWithholding Tax oVendor reconciliation Thai: Fluent / Native . English: Good written and spoken English. Chinese: An advantage.