Office and Administration Manager Required

Your tasks

The role serves as a central and inseparable axis of the company's daily activity, and includes full administrative management of the office, coordination of international business travel and exhibitions, ongoing contact with suppliers and customers domestically and abroad, and centralization of ongoing financial matters.

Office Management, Operations, and International Travel

• International Travel Operations (Travel): Full management of flight arrangements, hotel bookings, coordination of transfers (shuttles/transportation), visa issuance, and building organized travel files for the management and team's business trips.
• Exhibitions and Business Events: Centralization of logistical and administrative aspects regarding participation in international exhibitions (registration, timelines, shipping of products and samples, coordination of local suppliers).
• Ongoing Office Environment Management: Responsibility for the office's appearance, procurement of office supplies and catering, ongoing supply, and conduct towards service providers.
• Calendar and Meeting Management: Coordination and scheduling of business meetings, management meetings, and conference calls domestically and abroad.
• Commercial Contracts and Agreements: Filing, tracking, management, and ongoing control of customer agreements, supplier agreements, and non-disclosure agreements (NDA).

Financial Operations and Collection

• Issuing Accounting Documents: Issuing tax invoices, receipts, and payment demands to business customers.
• Collection Management: Ongoing tracking and control of obligations, payment reminders, and direct collection from customers and networks.
• Settlement with Suppliers: Receiving supplier invoices (local and international), checking compliance with orders, and coordinating payment dates.
• Direct Interface with the Accountant: Centralization, preparation, and orderly submission of all documents, invoices, international travel expense reports, and bank reconciliations for the purpose of periodic reporting.

Requirements

We are looking for a team player with "initiative," organizational and orderliness skills at the highest level, excellent interpersonal skills, and a practical financial background.

• Proven experience of at least two years in administrative office management that combines ongoing financial handling (collection, invoices, working with suppliers and accountants) – Mandatory.
• Experience in coordinating international travel (Travel Desk): Familiarity with the world of flight, hotel, and business transportation bookings – a significant advantage.
• Proficiency in Information Systems:
• Full proficiency in Priority software – Mandatory.
• Excellent proficiency in Excel (reports, functions, filters, and reconciliations) and Office tools – Mandatory.
• Languages: High level of English (fluent reading, writing in emails, and speaking with international suppliers and entities) – Mandatory.
• Education: Bookkeeping (Type 1/2) or a relevant academic degree (Economics / Business Administration / Industrial Engineering and Management) – a significant advantage.
• Personal Skills:
• Managerial independence, "initiative," and the ability to prioritize tasks in a dynamic and multi-tasking environment.
• Precision, attention to detail, and uncompromising order and organization.
• High service orientation and excellent interpersonal skills.

Other

• Job Location: Yokneam Illit
• Employment Scope: Full-time