Personal Assistant to CEO

Key Responsibilities

1. Executive Coordination & Support

•Manage schedules, appointments, and executive tasks assigned by the CEO •Coordinate with internal and external stakeholders on both general and sales-related matters •Facilitate communication between the CEO and relevant parties •Support execution of strategic projects and day-to-day operations

1. Meeting & Communication Management

•Prepare meeting agendas for management meetings •Organize logistics (venue, time, stakeholders) •Record, summarize, and distribute meeting minutes with key action points •Ensure follow-up on important tasks and deadlines

1. Project Tracking & Reporting

•Track progress of assigned projects and cross-functional tasks •Follow up with departments to ensure timely completion •Report progress, issues, and outcomes to the CEO •Monitor sales-related initiatives and performance execution

1. Documentation & Secretariat Management

•Prepare, review, and ensure accuracy of documents before submission for approval •Manage document control systems (incoming/outgoing correspondence) •Maintain executive records and assign reference numbers to official documents •Prepare sales and general business documents as assigned

1. Reporting & Data Analysis

•Prepare reports from ERP systems to support executive decision-making, including: oSales and purchasing reports oAccounts receivable/payable reports oCredit approval and financial movement reports oPerformance reports (e.g., product, cost, and operational data) •Ensure accuracy, completeness, and timeliness of reports

1. Team Coordination & Supervision (if applicable)

•Support and coordinate with assistant secretary team and admin staff •Ensure smooth workflow in document handling and internal coordination

1. Other Duties

•Perform other tasks assigned by the CEO or management as required

Qualifications: Bachelor’s degree in any related field Experience as Executive Assistant / Personal Assistant / Secretary is an advantage Strong communication and coordination skills Proficient in Microsoft Office and document preparation Well-organized, responsible, proactive, and able to work under pressure Good command of English Good command of Chinese, Japan, Korean is a plus