Executive Secretary

1.Executive Secretarial Support

• Manage executives’ calendars, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes of meetings, reports, presentations, and related documents.
• Coordinate and follow up on assignments between executives and internal/external stakeholders.
• Arrange appointments and coordinate meetings with customers, business partners, and visitors.
• Maintain and safeguard confidential documents and information.
• Perform other duties and special assignments as assigned by management.

2.Interpretation and Translation

• Serves as an English-Thai and Thai-English interpreter during meetings, interviews, and business discussions when needed.
• Translate business documents, reports, company policies, and other assigned materials.
• Facilitate communication and coordination with foreign, business partners, and executives.
• Review and proofread English documents to ensure accuracy and professionalism before submission or publication.

3.Administrative and General Support

• Update and maintain the company’s Facebook page and website content.
• Accompany executives on business-related errands and prepare necessary documents, including visa and work permit renewal applications.
• Manage and coordinate meeting room bookings.
• Arrange travel bookings, accommodation reservations, and company events as required.
• Provide support for various administrative functions and assist the HR department when necessary.
• Perform other duties and special assignments as assigned by management.

Qualifications: Bachelor’s degree in English, Business Administration, Liberal Arts, Humanities, or a related field. Minimum 2-5 years of experience in executive secretarial, coordination, or administrative support roles. Excellent command of English, both written and spoken. Strong interpretation and translation skills (English-Thai and Thai-English). Proficient in Microsoft Office applications (Word, Excel, Power Point, Outlook). Strong interpersonal, communication, and coordination skills. Detail-oriented, trustworthy, and able to maintain confidentiality. Ability to prioritize tasks and manage multiple responsibilities simultaneously.