CEO Office Manager | Doar Logistics

About the company

Why Doar Israel? The Doar Israel Group is in the midst of a period of renewal, growth, and innovation. The company invests in technology, digital, and the development of new growth engines, and works to promote advanced services adapted to a changing world. This is an opportunity to join an organization with a wide impact on the Israeli economy, take part in significant change processes, and integrate into a professional, advanced, and developing environment.

Your tasks

We are recruiting a CEO Office Manager for a central role at the heart of organizational activity. The role includes working closely with the CEO, managing and coordinating the office's activities, driving interfaces, monitoring tasks, and providing ongoing support to the CEO and the company's management. We are looking for an enterprising, service-oriented person with high execution capability, who knows how to create order amidst multiple tasks, work in a dynamic environment, and lead tasks from the planning stage to execution.

What will your work look like?

• Administrative and operational assistance to the CEO and management members as needed.
• Ongoing management of the CEO's office and their complex calendar.
• Coordinating meetings, prioritizing tasks, and monitoring the implementation of decisions.
• Working closely with the CEO while thinking ahead and providing proactive responses to changing needs.
• Preparing professional materials, presentations, and meeting summaries.
• Working with the company's management, group headquarters, suppliers, business partners, and external parties.
• Handling sensitive information while maintaining full discretion and confidentiality.
• Using AI tools and advanced digital tools for information gathering, material preparation, and streamlining work processes.

Requirements

What skills and experience will you bring? Previous experience as an Office Manager, Personal Assistant, or in a senior administrative role. Experience working with senior managers and management teams. High proficiency in Office applications and presentation building. Experience working with AI tools and advanced digital tools. High-level organizational, planning, and prioritization skills. Ability to work independently, initiative, and personal responsibility. High service orientation and excellent interpersonal skills. Discretion, reliability, and high-level judgment. Bachelor's degree - an advantage. High-level English

Who will succeed in this role? Someone who brings a combination of order, initiative, and execution capability. Someone who knows how to be one step ahead, manage a complex daily schedule, identify gaps, remind, coordinate, follow up, and ensure things happen on time. A person who enjoys working with people, provides high-level service, and knows how to be a central factor connecting people, tasks, and processes.

Success in the role requires the ability to cope with multiple tasks, excellent interpersonal skills, high discretion, personal responsibility, and the ability to drive things forward in a dynamic and changing environment.

Other

Reporting to: CEO of Doar Logistics | Location: Modi'in | Scope of employment: Full-time, 08:00-17:00 with availability according to the needs of the role