Administrative Manager

About us

Future Tastes Africa

Finwerd is a flavour company with a clear mission: to be the invisible signature behind Africa's most iconic beverage brands.

We develop and manufacture flavour systems for the African beverage industry, combining European flavour expertise with manufacturing and application capabilities in Africa.

We believe the future of Africa's beverage industry should be developed in Africa, by people who understand its markets, consumers and opportunities.

Today, more than half of our workforce is female, including our CEO. We are proud to be an equal opportunity employer and welcome applications from all qualified candidates.

Job Summary

The Administrative Manager will ensure full responsibility and accountability for all facilities and administrative services as required. The Manager will also provide functional support services that drive employee workspace effectiveness and efficiency.

Key Responsibilities

1. Fleet & Transport Management

• Oversee day-to-day fleet operations, route planning, and vehicle deployments to maximize productivity and delivery efficiency.
• Implement preventive maintenance and repair schedules to ensure fleet reliability, safety, and operational availability.
• Manage statutory documentation, including vehicle licensing, regulatory compliance, and insurance renewals in coordination with Finance.
• Track fleet operating costs, fuel consumption, and maintenance expenses to identify variances and implement cost-saving measures.
• Build and manage relationships with external mechanics and service providers to ensure high-quality repairs and competitive pricing.

2. Facilities & Workplace Management

• Co - oversee the maintenance and upkeep of all company buildings, offices, warehouses, and grounds to ensure a safe and functional environment.
• Conduct regular site inspections to proactively identify maintenance, security, and safety needs before disruptions occur.
• Oversee workplace asset management, including the procurement, installation, and repair of furniture and equipment.
• Co- own the management of the facility improvement projects and repairs from initiation through to execution and close-out.

3. Non-Core & Workplace Support Services

• Supervise workplace non – core (staff) and stewards to maintain high standards of service, cleanliness, and professionalism.
• Partner with HR to handle the recruitment, onboarding, deployment, and performance monitoring of the non-core (staff)

4. Expatriate Accommodation & Residential Facilities

• Source and secure suitable residential housing for expatriate staff in line with budget, security, and company standards.
• Oversee lease agreements, service contracts, and timely renewals for all expat residential properties.
• Coordinate onboarding, move-ins, and property handovers for relocating expatriates.
• Manage ongoing maintenance, repairs, and support services for residential facilities.
• Monitor accommodation expenditures to keep costs strictly within approved budgetary limits.

5. Kitchen & Canteen Management

• Oversee daily canteen and kitchen operations to ensure the delivery of safe, high-quality meal services.
• Maintain hygiene, food safety, and sanitation standards across all dining and food preparation areas.
• Manage inventory levels for kitchen supplies and food items to prevent shortages, excess stock, and waste.
• Oversee the monthly kitchen budget, controlling expenditure and implementing measures against pilferage.
• Monitor performance and service quality of third-party catering providers, addressing deficiencies promptly.

6. Budget Management, Cost Control & Administration

• Prepare, monitor, and maintain budget trackers for all operational administrative expenses.
• Analyze spend against approved budgets and provide timely variance reports to management.
• Maintain comprehensive records and logs for fuel, repairs, insurance, and facility maintenance.
• Identify operational efficiencies and cost-optimization opportunities without compromising service quality.
• Generate periodic management reports on administrative performance, vendor output, and operational trends.

7. Vendor & Contract Management

• Manage external vendors and service providers across facilities, fleet, catering, cleaning, and security functions.
• Ensure third-party contractors meet contractual terms, SLAs, KPIs, and quality standards.
• Coordinate vendor onboarding, performance evaluations, and contract renewal reviews.
• Support Procurement and Finance in sourcing competitive vendors and processing timely payments.
• Maintain a central register of all administrative vendor contracts, renewal dates, and key deliverables.
• Ensure value for Office supplies and better supply options

8. Compliance, Risk & Continuous Improvement

• Ensure all fleet, facility, and administrative operations strictly comply with company policies and legal regulations.
• Identify operational risks across administrative functions and implement proactive controls and mitigations.
• Maintain audit-ready documentation and records for all fleet, vendor, and facility activities.
• Continuously evaluate administrative processes to streamline workflows and improve employee experience.
• Provide regular status updates to Head of HR regarding key risks, active projects, and operational metrics.

9. Travel & Logistics

• Coordinate logistics and travel arrangements as required by different departments.

Qualification and Experience

• Minimum of B.Sc. in Management Sciences or related discipline
• Minimum of 3-5 years’ experience in Facility and Project Management, budgeting and Planning.
• Knowledge in Environmental matters, System software packages, Service evaluation, etc.

What We Offer

• Competitive Salary
• Health Insurance
• Paid Time Off
• An Opportunity to work in a dynamic, fast-paced environment.

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