Junior Accounts Payables Officer

Within a structured administrative and financial environment, the team is welcoming a Junior Accounts Payables Officer who contributes to the smooth processing of supplier invoices. This Junior Accounts Payables Officer role is set within a framework where precision, compliance with procedures, and internal collaboration are essential.

• Receipt, verification, and encoding of supplier invoices, including those from electronic invoicing.
• Collection of information necessary for encoding and checking the accuracy of amounts, VAT, purchase orders, and contractual terms.
• Reconciliation of invoices with purchase orders and delivery documents.
• Preparation of VAT returns and identification of anomalies with communication to the reporting line.
• Responding to questions from suppliers and internal teams regarding billing discrepancies.
• Monitoring open invoices, preparation, and execution of payments in compliance with agreed deadlines.
• Following up with internal departments or suppliers in case of disputes or missing documents.
• Performing reconciliations of supplier accounts and bank statements, as well as participating in monthly closings.
• Updating the billing system, including supplier data, contractual rates, and specific conditions.
• Preparation of documents necessary for internal and external audits, as well as managing invoice archiving.
• Strict compliance with the confidentiality of financial data.
• Management of supplier reminders, participation in payment preparation, and performing ad-hoc analyses according to department needs.
• Contribution to the continuous improvement of processes and tools as a Junior Accounts Payables Officer.
• Training in accounting, administrative management, or equivalent (Bachelor's degree).
• 0 to 2 years of experience in accounts payable, including internships.
• Rigor, organizational skills, and respect for deadlines.
• Excellent written and oral communication skills.
• Proficiency in Office 365 and good knowledge of Excel.
• Sense of confidentiality and discretion.
• Knowledge of an ERP or accounting software is considered an asset.
• Supplier and result orientation.
• Good reactivity to internal and external requests.
• Analytical mindset and problem-solving ability.
• Team spirit and ease in interactions with suppliers and internal stakeholders.
• Knowledge of the aviation or logistics sector is a plus.
• Proficiency in English at B2 level; knowledge of Dutch is an asset.