Finance & Administration Specialist

In an international and professional working environment, as a Finance & Administration Specialist, you will have a broad and versatile role in which financial administration, HR support, IT coordination, and office management come together. The position offers a lot of autonomy and close collaboration with internal stakeholders, ensuring your expertise as a Finance & Administration Specialist has a direct impact on daily operations.

Tasks and responsibilities:

• Checking expense and travel reports.
• Preparing outgoing invoices and processing incoming invoices and expenses.
• Processing bank statements, invoices, and reports in the accounting software.
• Performing monthly reconciliations and following up on outstanding payments.
• Assisting with monthly reporting, VAT returns, annual audit, annual accounts, and tax documents.
• Supporting year-end closing and updating depreciation schedules.
• Keeping work regulations and personnel documents up to date.
• Drafting training plans and managing individual training files.
• Coordinating insurance updates and mobility plans.
• Annual follow-up of leave administration and attendance planning.
• Updating the Employee Benefits Booklet and informing employees.
• Drafting prevention plans, performing risk analyses, and following up on reporting.
• Coordinating fire prevention and safety procedures.
• Organizing internal events and communication.
• Ensuring the smooth operation of office infrastructure and equipment.
• Maintaining contact with building management and technical services.
• Coordinating business continuity activities.
• Ordering office supplies.
• Managing parking administration.
• First point of contact for IT questions, following up on Service Now tickets and BYOD coordination.
• Organizing laptop replacements according to cycle.
• Bachelor's in finance, business, insurance or HR.
• Strong analytical skills and accuracy in financial reporting.
• Well-organized and able to work independently.
• Dynamic personality with smooth communication skills.
• High level of integrity and sense of responsibility.
• Fluent knowledge of English and French; other languages are a plus.
• Experience with financial tools such as Excel (VBA), Power BI, Python, Workiva or Bloomberg is an advantage.
• Discretion when processing confidential information.