Executive Assistant / Office Manager

About the company

This is a rare opportunity to join a highly respected, purpose-led organisation in a pivotal role with genuine breadth, responsibility and exposure to senior international stakeholders.

Your tasks

Working closely with the CEO, Director of Operations and wider leadership team, this is a broad and varied role that combines executive support, HR administration, finance coordination and office management responsibilities.

• Complex diary, inbox and meeting management for the Chairman
• Coordinating international travel, accommodation and logistics
• Managing invitations, speaking engagements and correspondence
• Overseeing payroll, benefits, onboarding and HR administration
• Supporting employee relations and maintaining HR records
• Processing invoices, payments and finance administration
• Managing office operations, facilities, health & safety and suppliers
• Supervising the Office Services Coordinator/Receptionist
• Supporting a future office relocation project

Requirements

• Significant Executive Assistant experience supporting a Chairman, CEO, founder or senior executive
• Previous experience within a small to medium-sized organisation is essential. The UK operation is a close-knit team of approximately 20 employees, making this an ideal opportunity for someone who enjoys a varied role and working in a collaborative environment where no two days are the same.
• Strong diary management and international travel coordination skills
• Experience across HR administration and payroll processes
• Comfortable supporting finance and office management functions
• Highly organised, discreet and proactive
• A genuine team player who is happy to roll up their sleeves and get involved wherever needed

This role would suit a mature, hands-on and resourceful individual who enjoys working in a small, collaborative environment and takes pride in supporting the wider business wherever required.

What we offer

£60,000-£65,000 + Bonus + Benefits An exceptional opportunity has arisen for an experienced Executive Assistant & Office Manager to support the Chairman and oversee the smooth day-to-day operation of the London office.

Package

• Salary £60,000-£65,000
• Discretionary bonus (circa 3%)
• 25 days holiday plus office closure between Christmas and New Year
• Private healthcare
• 5% employer pension contribution
• Annual salary review in December

Other

The Chairman is based in Monaco and travels extensively between the UK, Africa and internationally for conferences, speaking engagements and high-profile meetings.

Ideally available immediately, although candidates on up to one month's notice will be considered.