Project Control Assistant Manager / Contract Management and Operations Control / Bang Khen(W)

1. Project Planning and Management

• Plan project scope, duration, budget, and necessary resources.
• Organize Project Kick-off meetings and prepare operational and delivery plans.
• Review and receive project documents from the Sales department, such as TOR, Contract, BOM, Cost Sheet, and Technical Proposal.

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1. Contract Management and Compliance Control

• Control operations to comply with contract terms, customer requirements, and relevant laws.
• Prepare and track the Contract Obligation Register.
• Control pre-delivery, during-delivery, and post-delivery obligations to ensure completeness according to the schedule.
• Monitor training, warranty, and maintenance according to contract terms.

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1. Delivery Control and Work Acceptance

• Control delivery, installation, and training to ensure completeness according to customer requirements.
• Verify delivery documents and coordinate to ensure customers issue acceptance documents or inspection certificates.
• Follow up on the inspection process to ensure it adheres to the specified timeline.
• Report problems or delays that may affect the company's revenue recognition.

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1. Risk Management and Problem Solving

• Analyze and assess risks that may impact the project.
• Plan prevention and resolution for problems occurring during project execution.
• Monitor SLA risks and penalties, and prepare reports for management.

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1. Document Control and Coordination

• Control contract documents and project documents to ensure they are accurate, complete, and up-to-date.
• Verify the accuracy of documents and evidence before sending them to customers or contracting parties.
• Maintain an incoming-outgoing correspondence register and track response deadlines.
• Coordinate with Sales, Product, Technical, Procurement, Warehouse, Delivery, After-Sales Service departments, and Vendor/Partner.

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1. Cost Control and Profit Management

• Track actual costs compared to the approved Cost Sheet.
• Analyze the impact of costs on the profit of each project.
• Assess the impact on cost and timeline when there is a Change Request.
• Prepare financial status reports for contracts and projects.

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1. Billing Support and Payment Follow-up

• Verify that billing supporting documents are complete and submitted on schedule.
• Follow up on disbursement status and outstanding accounts receivable caused by inspection delays.
• Verify payment status before product delivery in cases where the contract requires advance payment.
• Coordinate with the Finance and Sales departments to ensure the delivery and collection process is accurate.

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1. Team Management and Process Development

• Plan, assign tasks, and control the team's workload to be appropriate for the number of projects.
• Create and improve Standard Operating Procedures (SOP), forms, and Checklists.
• Develop and evaluate the performance of subordinates.
• Prepare departmental performance reports and manage the budget as approved.

Qualifications:

1. Gender and age are not limited; consideration is based primarily on experience and ability.
2. Bachelor's or Master's degree in Computer Science, Information Technology, Business Administration, Engineering, or related fields.
3. At least 6 years of work experience in IT Project Management, System Integrator (SI), or Project Contract Management.
4. At least 3 years of direct experience in contract management and work delivery.
5. At least 2 years of experience working with government agencies or government bidding projects will be given special consideration.
6. Experience managing projects with long-term obligations, such as equipment rental contracts, maintenance work, or services with SLA, will be given special consideration.
7. Understanding of procurement processes, TOR requirements, and work acceptance processes.
8. Knowledge of government procurement regulations and the e-GP system will be given special consideration.
9. Ability to read and interpret contracts, contract annexes, and various requirements.
10. Ability to draft contractual correspondence and official government letters.
11. Basic knowledge of the Personal Data Protection Act (PDPA).
12. Ability to use project management tools, Dashboards, and Advanced Spreadsheets for data analysis and cost control.
13. Excellent team management, decision-making, problem-solving, and coordination skills.
14. Good English communication skills to coordinate with international manufacturers and partners.
15. PMP (Project Management Professional) or PRINCE2 certification will be given special consideration.