Accounts Executive

Shipping Industry: Shipping / Maritime We are seeking a detail-oriented Accounts Executive with relevant shipping industry experience to support the company's accounting and financial operations. The successful candidate will be involved in vessel-related accounting, freight and voyage transactions, accounts payable and receivable, and monthly financial reporting. This role requires an understanding of shipping-related financial transactions, including charter hire, port disbursements, bunker invoices and voyage expenses. The candidate will work closely with internal teams and external stakeholders to ensure accurate financial records, timely settlements and effective cost control. Key Responsibilities

1. Shipping & Voyage Accounting

Process and maintain accounting records for shipping, freight and vessel-related transactions.

Review charter party settlements, freight invoices and charter hire income and expenses.

Prepare voyage accounts and reconcile estimated costs against actual expenses.

Assist in monitoring voyage profitability and investigating significant cost variances.

Track demurrage, dispatch and other voyage-related claims and settlements.

1. Accounts Payable & Receivable

Process supplier invoices relating to vessel operations, port services, bunkers and other shipping expenses.

Monitor freight, hire and other receivables, following up on outstanding payments.

Reconcile customer and supplier statements and resolve billing discrepancies.

Prepare payment schedules and coordinate timely payments to vendors and service providers.

1. Port Disbursements & Vessel Expenses

Review and process Proforma Disbursement Accounts (PDA) and Final Disbursement Accounts (FDA).

Verify port agency fees, terminal charges, canal dues and other voyage-related expenses.

Check bunker invoices and ensure expenses are accurately recorded and allocated.

1. Financial Reporting & Month-End Closing

Assist with monthly, quarterly and year-end closing activities.

Prepare accruals for freight income, charter hire, port expenses, bunker costs and other voyage-related transactions.

Perform account reconciliations and assist with management reports and variance analysis.

Maintain accurate financial records and supporting documentation.

1. Treasury, Compliance & Audit Support

Assist with cash flow monitoring and multi-currency transactions.

Coordinate payment requirements with internal teams and external service providers.

Support internal and external audits and ensure proper documentation of financial transactions.

Assist with statutory, tax and regulatory reporting where required.

Requirements Diploma or degree in Accounting, Finance or a related discipline.

Approximately 2–4 years of relevant accounting experience , preferably within a shipping company, ship management firm, or shipbroking business environment.

Familiarity with shipping-related transactions, such as vessel expenses, port disbursements, freight invoicing, charter hire or voyage accounting.

Experience with accounting software or ERP systems; exposure to shipping systems such as IMOS, Veson or ShipNet would be an advantage.

Proficient in Microsoft Excel, with good numerical and analytical skills.

Strong attention to detail, organisational skills and ability to meet reporting deadlines.

Good communication skills and the ability to work collaboratively across departments.

We welcome candidates with hands-on shipping industry accounting experience who are keen to develop their expertise in maritime financial operations. Phoebe Woo EA Reg No: R25142324 Faststream Recruitment Pte Ltd, EA License no: 09C3403