Part Time Logistics Assistant
Must-have:AI
KEY RESPONSIBILITIES
Delivery Coordination & Scheduling
- Plan and assign daily delivery routes and run sheets for in-house drivers and external logistics providers (e.g. LLM)
- Sort, organize, and stage orders for driver handover — ensuring items are correctly grouped by route, driver, and delivery time window
- Assist in physically loading and handing over items to drivers, which may involve lifting or carrying of floral arrangements, boxes, and equipment
- Coordinate same-day and advance order deliveries, ensuring on-time fulfilment across all zones
- Manage outlet delivery schedules for Cold Storage, retail partners, and walk-in collection points
- Communicate time-sensitive changes or order amendments to drivers promptly
Driver Management & Administration
- Conduct pre-shift briefings and issue daily run sheets, delivery manifests, and customer instructions
- Track driver attendance, overtime, and delivery performance
- Verify and process driver claims — cross-checking trip records, mileage, overtime, and allowances against run sheets and Detrack data
- Identify and follow up on discrepancies in driver claims before submission to Finance
- Prepare accurate monthly driver billing summaries for accounts processing
- Support driver recruitment coordination and onboarding administration
Third-Party Logistics Liaison
- Serve as the primary point of contact for external logistics partners
- Monitor third-party delivery performance and escalate issues where necessary
- Coordinate LLM driver briefings for peak-season operations
Systems & Documentation
- Maintain accurate delivery records in Detrack and Business Central (BC)
- Verify that delivery task completions are correctly captured and reconciled with order postings
- Prepare operational reports, billing summaries, and delivery zone analyses
Peak Season & Event Support
- Support large-scale operational planning for peak floral campaigns (Valentine's Day, Mother's Day, Christmas, etc.)
- Coordinate part-timer logistics support and manpower deployment during peak periods
- Assist with production floor coordination when required
REQUIREMENTS
Skills & Competencies
- Proficient in Microsoft Excel and Word; experience with Detrack or similar delivery management systems is a plus
- Strong organizational and multi-tasking skills; able to manage multiple delivery streams simultaneously
- Good communication skills in English
- Meticulous attention to detail in documentation and record-keeping
- Ability to work under pressure and manage priorities during peak-season operations
- Team player with a proactive, hands-on approach to problem-solving
Other Requirements
- Willing to work on Weekends and public holidays during peak seasons
- Able to perform manual tasks and able to lift or carry items as part of daily order sorting and driver handover duties
- Working Hour: 9am-6pm
- Can work at least 3 to 4 times a week
Interested applicants are invited to apply online with a comprehensive resume, stating qualifications, experience, current and expected salary to stephen.pang@fareastflora.com
We regret that only shortlisted candidates will be notified.