Admin Manager

About the company

FAMPOSO Global is a Singapore-based international business platform connecting family offices, institutional investors, corporations, entrepreneurs and strategic partners worldwide.

Your tasks

We are looking for a responsible, organised and proactive Administration Manager to handle daily office operations, basic accounting tasks and sales follow-ups while supporting the company's business activities.

1. Office Administration

• Manage daily office operations, documentation and correspondence.
• Coordinate meetings, appointments, office facilities and vendors.
• Maintain organised records of clients, partners, contracts and company documents.
• Support management with meeting schedules, reports and administrative requirements.
• Handle general office enquiries and ensure smooth day-to-day operations.

2. Basic Accounting & Payment Coordination

• Prepare invoices, receipts, payment requests and quotations.
• Maintain records of incoming payments, expenses and outstanding invoices.
• Follow up with clients on pending payments and payment confirmations.
• Coordinate with external accountants for bookkeeping, GST and financial reporting.
• Prepare basic monthly income, expense and payment tracking reports.

3. Sales Follow-Up & Client Coordination

• Follow up with prospective clients, corporate partners and existing business leads.
• Coordinate with the Business Development Manager to track sales enquiries and conversions.
• Follow up on membership registrations, programme enrolments, sponsorships and partnership proposals.
• Schedule client meetings and maintain updated CRM records.
• Track quotations, proposals, agreements and pending client responses.
• Ensure timely follow-ups to support monthly revenue targets.

4. Management & Event Support

• Provide administrative assistance to the Founder, Chairperson and Directors.
• Coordinate registrations, payments and documentation for FAMPOSO programmes and events.
• Assist with investor meetings, corporate visits and international delegation logistics.
• Prepare weekly administrative and sales follow-up reports.

• Accurate and timely completion of daily office administration.
• Proper maintenance of invoices, payment records and company documents.
• Timely follow-up on all assigned sales enquiries and outstanding payments.
• Updated client database and sales pipeline.
• Effective coordination of meetings, registrations and business activities.
• Submission of weekly operational reports and monthly accounting summaries.
• Contribution to sales conversions through consistent client follow-ups.

Requirements

• Diploma or degree in Business Administration, Accounting, Management or a related field.
• Minimum 2–3 years of experience in office administration, administrative accounting or sales coordination.
• Basic knowledge of invoicing, payment tracking and bookkeeping.
• Proficiency in Microsoft Excel, Word, Outlook and accounting software.
• Strong communication and customer follow-up skills.
• Good organisational ability and attention to detail.
• Comfortable communicating with clients, corporate partners and senior management.
• Able to work independently, multitask and meet deadlines.
• Experience with CRM systems, Xero or QuickBooks is an advantage.

What we offer

Fixed Monthly Salary: SGD 3,000

• Performance-based incentives linked to agreed KPIs.
• Monday to Friday
• Professional exposure to international corporate and investment networks.
• Career development opportunities.
• Statutory employment benefits in accordance with Singapore regulations.

How to apply

Interested candidates should submit their updated CV, relevant experience, expected salary and earliest availability.

Other

Administration Manager – Office Operations, Basic Accounting & Sales Coordination *Company: FAMPOSO Global Pte Ltd Location: Singapore Salary: SGD 3,000 per month + Performance-Based Incentives Employment Type:** Full-Time | Hybrid Working Arrangement

Working Arrangement Full-Time | Hybrid | Singapore Candidates must be available to attend the FAMPOSO Singapore office for scheduled work, management meetings and operational requirements.