Finance & HR Senior Executive

Key Responsibilities

Finance Management

• Assist in preparing the annual budget, financial forecasts and cash flow projections.
• Prepare monthly, quarterly and annual financial reports for management and committees.
• Process accounts payable and accounts receivable transactions, and carry out weekly bank-in of cash and/ or cheque receipts.
• Perform bank reconciliations and support day-to-day cash management.
• Process payment vouchers and prepare payment schedules and supporting documentation for approval.
• Administer school fee collection, subsidy administration, ECDA grant claims and Baby Bonus (CDA) transactions.
• Prepare GST submissions and ensure compliance with IRAS requirements.
• Support the annual financial audit process and assist in implementing audit recommendations.
• Maintain fixed asset registers and asset management records.

Human Resources & Payroll

• Support recruitment activities, including posting job advertisements, arranging interviews, conducting reference checks and preparing employment offers.
• Prepare employment contracts, appointment letters and HR documentation.
• Process monthly payroll and administer statutory submissions for staff, including CPF submissions.
• Administer leave, attendance and employee benefits.
• Support onboarding and offboarding processes.
• Assist management with day-to-day queries on employment matters.
• Support performance management and staff development processes.
• Help ensure compliance with MOM regulations and employment legislation.
• Assist in coordinating staff welfare initiatives, engagement activities and training administration.

Student & Administrative Operations

• Administer student enrolment and registration processes.
• Maintain and update the Preschool Management System, including student records, fee collection, inventory and reporting.
• Administer Baby Bonus (CDA) applications and claims.
• Support the procurement of uniforms, books and educational materials.
• Support annual events such as Orientation Day, Graduation, Sports Day and other Preschool programmes.
• Support logistics arrangements for staff retreats and major Preschool events.

Governance & Compliance

• Support compliance with ECDA licensing requirements.
• Help ensure adherence to MOM, CPF, IRAS, GST and other statutory obligations.
• Support the review and updating of finance and HR policies and procedures.
• Support internal and external audits and regulatory inspections.

Stakeholder Management

• Work closely with the relevant committees on day-to-day finance and HR matters.
• Liaise with auditors, banks, government agencies, vendors and external service providers.
• Support management by preparing reports and data analysis to facilitate informed decision-making.

Requirements

• Degree or Diploma in Accountancy, Finance, Human Resource Management, Business Administration or a related discipline.
• At least 2 to 3 years of relevant experience in finance, payroll and HR administration.
• Experience in the preschool, education, charity or church sector would be advantageous.
• Familiarity with ECDA funding and compliance requirements is preferred.
• Good knowledge of Singapore employment legislation, CPF, IRAS and GST regulations.
• Experience with accounting and payroll systems.
• Strong organisational skills with the ability to manage multiple priorities.
• High level of integrity, accuracy and confidentiality.
• Strong interpersonal and communication skills.