Project Assistant – administrative project support

Are you administratively strong, do you love planning and organizing, and do you find satisfaction in projects being completed correctly and on time?

Extra Consult is looking for a Project Assistant / administrative project employee to support our Project Managers with daily project follow-up, planning, and administration.

Extra Consult is an established Belgian Language Service Provider. For years, we have been providing animation, video, and website projects for international clients who rely on high quality and reliable delivery times.

To operationally support our project management team and guarantee continuity and quality for our clients, we are looking for a precise and organized Project Assistant.

You will be the administrative and operational right hand of our Project Managers. You do not need to have experience in the translation sector yet: you will learn our way of working and tools from us.

What will you do?

You will support our Project Managers with daily project administration and project follow-up. You will monitor schedules and deadlines, check the status of ongoing projects, and signal in a timely manner when something is at risk of delay.

You will create new projects in our project management system and ensure that project data and files are maintained correctly and completely.

You will regularly be in contact with our international network of translators and other specialized professionals and help to coordinate assignments practically.

In addition, you will perform a number of standardized quality controls on delivered files before they are sent to a client, translator, or revisor.

Finally, you will ensure correct data entry and follow-up in our digital work platforms.

You do not need to have experience in the translation world or with specific CAT-tools (we will teach you the basics). However, we are looking for someone with the right attitude:

• Organizational talent: You love structure, planning, and maintaining an overview. You do not forget details.
• Language skills: Very good written command of English is an absolute requirement. You draft professional, clear, and error-free emails to clients and freelancers.
• Strong communicator: You are comfortable emailing external freelancers and internal colleagues in a smooth and friendly manner.
• Stress-resistant and flexible: You can handle changing priorities well and remain calm as a deadline approaches.
• Team player: You enjoy supporting a team and like to contribute to smooth operations.

Initial experience as a project assistant, administrative employee, administrative project employee, traffic coordinator or in a similar supporting role is a major plus.