facility operations manager

About the company

As Canada's premier private jet company with a legacy spanning over 70 years, Execaire Aviation leads the way in aviation solutions. Setting the standard in aviation excellence, we redefine the way you fly, ensuring unparallelled service and unforgettable experience. Our success is driven by a team of over 600 dedicated employees who all share the same vision. As a leading provider of aviation solutions and operators of private jets, we offer a complete range of services including aircraft management, aircraft maintenance, aircraft charter and sales, as well as FBO services. At Execaire Aviation, our foundation is built on unwavering core values. Safety is our compass, guiding every operation. Excellence is the standard we uphold in every task. Innovation is our driving force, propelling us into the future of aviation. Join us and be a part of a team that lives and breathes these values every day!

Your tasks

The Facilities Manager is responsible for overseeing the Company's owned and leased facilities portfolio, including preventative and corrective building maintenance, major capital and leasehold improvement projects, contractor coordination, and administration of the facilities maintenance budget. The role works with local facility maintenance personnel, operational stakeholders, Strategic Procurement, landlords, FBO operators, consultants, and contractors to ensure facilities remain safe, compliant, reliable, and capable of supporting business and air operations.

• Ensure safety and compliance by ensuring all facilities activities comply with Company policies and applicable health, safety, environmental, security, building code, and regulatory requirements.
• Develop and oversee preventative maintenance programs for Company-owned facilities, building systems, equipment, and infrastructure to support safe, reliable, and efficient operations.
• Manage corrective maintenance activities by identifying, prioritizing, scheduling, tracking, and documenting repairs to minimize operational disruption and protect Company assets.
• Monitor facility and asset conditions and develop maintenance, renewal, and replacement plans for major building systems, equipment, and infrastructure.
• Coordinate facility maintenance services by providing functional direction to local maintenance personnel and overseeing the building maintenance ticketing system, work orders, response times, recurring issues, and service performance.
• Lead major capital and leasehold improvement projects at Company-owned and third-party leased facilities, from requirements definition and planning through execution, commissioning, deficiency resolution, and project close-out.
• Partner with business leaders, operational stakeholders, and Strategic Procurement to define project requirements, scopes of work, tender documentation, bid evaluation criteria, budgets, timelines, and acceptance requirements.
• Review project proposals and technical submissions, including bids, drawings, specifications, and methodologies, to ensure technical suitability, constructability, operational compatibility, and alignment with approved requirements.
• Manage facility requirements at leased and FBO locations, coordinating with landlords, FBO operators, airport authorities, internal stakeholders, and contractors to address approvals, access requirements, operational constraints, and lease obligations.
• Manage contractors, vendors, and consultants, including onsite activities, safety and security requirements, work sequencing, shutdowns, inspections, performance, workmanship, documentation, issue resolution, and contractual compliance.
• Develop and manage the facilities maintenance and improvement budget of approximately $3 million annually, monitoring expenditures, commitments, invoices, forecasts, and change requests while evaluating solutions based on lifecycle cost, risk, operational impact, and value.
• Drive facilities planning and continuous improvement by establishing consistent standards, pro