Executive Assistant

Job title: Executive Assistant

Salary: up to £38k

Location: Luton

We are seeking a highly organised, proactive and professional Executive Assistant to provide comprehensive administrative and organisational support to the Senior Leadership Team.

The successful candidate will play a key role in ensuring the smooth and efficient running of day-to-day business activities, managing priorities, coordinating schedules and acting as a trusted point of contact for internal and external stakeholders.

Key Responsibilities

• Diary and Time Management: Proactively managing complex diaries, scheduling meetings, coordinating appointments and ensuring the effective use of senior management's time.
• Travel Coordination: Arranging domestic and international travel, including flights, accommodation, transfers and detailed itineraries.
• Confidential Administration: Managing sensitive correspondence, documentation and business matters with the utmost confidentiality, integrity and discretion.
• Document Preparation: Producing high-quality reports, presentations, meeting papers, correspondence and other business documents.
• Stakeholder Management: Acting as a key point of contact between senior leadership, colleagues, clients, suppliers and other external stakeholders.
• Meeting Coordination: Organising meetings, preparing agendas, collating relevant information, taking minutes where required and following up on actions.
• Proactive Support: Anticipating the needs of the Senior Leadership Team, identifying potential issues and taking initiative to resolve matters before they arise.
• Prioritisation and Organisation: Managing competing demands effectively, ensuring deadlines are met and business priorities remain on track.
• Project and Business Support: Providing administrative support for ad-hoc projects, business initiatives and wider organisational priorities as required.
• General Executive Support: Undertaking additional duties and responsibilities appropriate to the role to support the effective operation of the business.

Attributes

• Proactive, resourceful and solutions-focused.
• Highly organised, methodical and dependable.
• Professional, approachable and confident.
• Discreet and trustworthy, with sound judgement.
• Adaptable and comfortable working in a fast-paced business environment.
• Able to anticipate requirements rather than simply respond to instructions.
• Committed to delivering a consistently high standard of support.