Executive Assistant (Technology) - 1-year renewable contract

Dear Applicant, If you or someone you know isinterested, please send the CV directly to VeronicaE@evolutionjobs.sg (preferred, as I may overlooksome CVs due to the high volume). Please note that visasponsorship is not available at this time.

JD

Job Responsibilities

The ideal candidate is not simply an administrator, but a highly capable business partner who can anticipate needs, coordinate across senior leaders, drive follow-up, and help the CIO maintain focus on the most strategic priorities of the technology organization. They are comfortable interacting with executives, managing ambiguity, and operating as the central coordination point for the CIO's office.

Strategic Support to the CIO

• Act as a trusted partner to the CIO in managing priorities, commitments, and strategic initiatives.
• Provide visibility of key actions, risks, decisions, and organizational priorities.
• Support the preparation of executive briefings, leadership presentations, business updates, and board-ready materials.

RESTRICTED ##

• Assist in tracking strategic programs and ensuring alignment with organizational objectives.
• Conduct research and prepare summaries to support CIO decision-making.

Leadership Team Coordination

• Manage and coordinate the CIO Leadership Team (LT) cadence, including staff meetings, business reviews, strategy sessions, and offsites.
• Prepare agendas, meeting materials, action trackers, and executive communications.
• Follow up on leadership team actions and commitments to ensure timely execution.
• Drive consistency in planning, reporting, and governance processes across the technology organization.

Executive Operations & Governance

• Manage the CIO's calendar, ensuring alignment with strategic priorities and effective use of executive time.
• Coordinate leadership reviews, performance discussions, budget sessions, and governance forums.
• Track organizational objectives, milestones, and key deliverables.
• Maintain governance dashboards, reporting packs, and leadership metrics.
• Support annual planning, budgeting, and organizational reviews.

Communications & Stakeholder Engagement

• Draft and coordinate internal communications on behalf of the CIO.
• Support town halls, employee engagement sessions, all-hands meetings, and leadership communications.
• Facilitate communication between the CIO, technology leadership team, business stakeholders, and external partners.
• Ensure key messages and decisions are communicated clearly and consistently across the organization.

Planning, Events & Workshops

• Coordinate strategic workshops, leadership offsites, planning sessions, and organizational events.
• Manage logistics, agendas, participant coordination, meeting documentation, and follow-up actions.
• Support major technology leadership events and organizational engagement activities.

Confidentiality & Executive Administration

RESTRICTED ##

• Handle highly sensitive and confidential information with discretion and professionalism.
• Manage travel arrangements, expenses, and executive administrative requirements.
• Maintain executive records, documentation, and correspondence.
• Ensure compliance with organizational policies, governance requirements, and data confidentiality standards.

Job Requirements

Required

• Bachelor's Degree in Business Administration, Management, Information Technology, Communications, or a related field.
• 5+ years of experience supporting senior executives, preferably within technology, digital, or corporate functions.
• Exceptional organizational, planning, and stakeholder management skills.
• Strong verbal and written communication skills with the ability to prepare executive-level content.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint.
• Ability to manage multiple priorities and work independently in a dynamic environment.
• High degree of professionalism, discretion, and business judgment.

Preferred

• Experience supporting a CIO, CTO, Technology Executive, or C-suite leader.
• Exposure to technology organizations, IT governance, portfolio management, or enterprise transformation programs.
• Experience coordinating leadership teams across regional or global organizations.