Department Assistant (M/F)

Within the Dean's Office (The HEC Paris Faculty), you will provide assistance, coordination, and organizational support for several Faculty departments, with the possibility of providing reinforcement based on needs (increased workload, replacement of colleagues during leave or absences).

Your role revolves around a mission where flexibility is essential:

supporting the activities of the department and professors in their teaching, research, and academic outreach missions within a specific or unusual context. You thus contribute to the smooth running of the Faculty's activities in an international environment.

Main Missions

Department / Dean's Office Component

Ensure administrative support for French and international permanent and visiting professors. Participate in the welcome and integration of new faculty members as well as the organization of candidate visits as part of academic recruitments. Organize department meetings, prepare necessary materials, and write minutes. Ensure the coordination and follow-up of pedagogical and research projects led by faculty members. Organize research seminars, conferences, and scientific events for the departments. Ensure internal communication for the departments and contribute to updating communication materials and digital spaces. Develop and maintain relationships with the departments' academic and institutional partners. Administrative and Financial Management

Manage business travel, mission orders, and expense reports. Ensure the follow-up of orders, purchase requests, quotes, and contracts. Participate in the budget monitoring of department and program activities. Produce and update tracking tables, statistics, and administrative documents necessary for the activity.

Profile Sought

With a minimum of a 2-year higher education degree (Bac+2) in assistance, management, administration, or equivalent, you have proven successful experience in assistant, coordination, or administrative roles, ideally in higher education or an international environment.

You are proficient in office and collaborative tools (Word, Excel, PowerPoint, Outlook, Teams) and demonstrate real ease in the simultaneous management of various files.

Proficiency in English is indispensable, both written and spoken.

Required Qualities

Sense of service and confidentiality Excellent interpersonal skills Organization, rigor, and autonomy Dynamism and versatility Ability to manage multiple priorities simultaneously Team spirit and sense of coordination Reactivity and adaptability Writing skills Interest in academic, pedagogical, and research activities Ease in a multicultural and international environment