HR Executive

HR Systems & Employee Data

Prepare, generate and issue employee letters and HR-related documentation, including employment confirmation letters, contract-related letters, salary adjustment letters, transfer letters, employment verification letters and other ad hoc correspondence as required.

Provide day-to-day administrative support to employees on routine HR matters, including general enquiries, documentation requests, HR processes and system-related assistance.

Assist employees with HR-related requests and follow up with the relevant internal stakeholders to ensure matters are addressed in a timely manner.

Support the day-to-day administration and maintenance of the company’s HR systems.

Maintain accurate and up-to-date employee information, including personal particulars, employment details, salary information, leave balances and other HR records.

Perform employee data entry, updates and system changes accurately and within the required timelines.

Assist with the setup of new employees in HR and payroll systems, including creation and maintenance of employee profiles.

Process employee movements and changes in the HR system, including new hires, transfers, promotions, salary changes, contract changes and employee exits.

Conduct regular checks to ensure employee records across HR systems are accurate and complete.

Assist with system data migration, uploads and other HR system projects when required.

HR Operations &Support

• Process employee leave applications and maintain leave records.
• Monitor attendance records and follow up on discrepancies where required.
• Process medical, overtime and other employee claims with the necessary supporting documents and approvals.
• Prepare, generate and issue employee letters
• Maintain proper records of employee correspondence and ensure all HR documentation is accurately prepared, updated and filed.
• Assist employees with HR-related requests and follow up with the relevant internal stakeholders to ensure matters are addressed in a timely manner.
• Maintain proper records of employee correspondence and ensure all HR documentation is accurately prepared, updated and filed.
• Provide employee support and assistance on an ad hoc basis as and when required.

Leave, Attendance & Claims Administration

• Process employee leave applications and maintain leave records.
• Monitor attendance records and follow up on discrepancies where required.
• Process medical, overtime and other employee claims with the necessary supporting documents and approvals.

Requirements

• Minimum Diploma or equivalent. Fresh graduates are welcomed.
• Comfortable with data entry, system administration and maintaining employee records.
• Good attention to detail and accuracy when handling employee and payroll data.
• Good organisational and time-management skills.
• Able to work independently and manage multiple tasks and deadlines.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office, particularly Excel and PowerPoint .
• Comfortable working with systems and learning new HR software.
• Responsible and able to handle confidential employee information with discretion.
• Proactive, reliable and willing to support both HR system-related and general administrative tasks.

Candidates who are available to start immediately will be given priority. Salary will be commensurate with qualifications and relevant experience.