Executive Assistant to VP

Key Responsibilities: Provide high-level administrative support to the Vice President, including time management, travel coordination, and meeting preparation. Play a pivotal role in project management related to the development of the new Asia Pacific organization. Coordinate cross-functional efforts between marketing, service, market intelligence, HR, and finance departments to ensure alignment and smooth communication. Assist in setting up operational processes, tracking milestones, and ensuring timelines are met. Prepare reports, presentations, and communication materials on behalf of the Vice President. Support the Vice President in managing strategic initiatives and business priorities across the region. Facilitate internal and external communication, acting as a liaison between the Vice President and key stakeholders. Develop and manage a program that enables employees to participate in medical mission trips and other purpose-driven activities, supporting the company’s “Progress with Purpose” credo. Manage the VP’s relationships with key opinion leaders (KOLs), maintain an up-to-date register, and ensure regular contact points at conferences or during visits. Maintain a documented list of internal stakeholders and ensure the Vice President has regular check-ins, particularly on key project topics. Manage expense reporting and budget tracking for the Vice President and related projects. Organize events, team off-sites, and leadership meetings, ensuring logistical details are handled smoothly. Utilize Microsoft tools, including Dynamics CRM and Power BI, to manage data, prepare dashboards, and support decision-making.