executive assistant

*Job Title: Executive Assistant *

*Location: *Vancouver, BC (Downtown Office) *Work Arrangement: *100% Onsite (Monday ? Friday) / Remote till office is taken *Position Type: *Full-time, Permanent

*Job Summary*

The Executive Assistant to the CEO provides sophisticated, high-level administrative and strategic support in a fast-paced environment. Acting as the CEO's right hand, the EA manages complex calendar scheduling, critical stakeholder communications, and high-priority business projects while maintaining strict confidentiality.

*About EraTree Group*

EraTree is a non-custodial cryptocurrency OTC desk offering seamless conversion of large-scale transactions between crypto and fiat currencies. We serve institutions and high-net-worth individuals who demand deep liquidity, efficient settlement, and trusted execution. With a secure infrastructure and a client-first approach, EraTree bridges the gap between traditional finance and digital assets through transparency, reliability, and speed.

*Core Responsibilities*

• *Calendar Management*: Maintain and optimize the CEO's and senior management's complex, rapidly changing schedule. Troubleshoot meeting conflicts proactively. Ensure adequate preparation time between appointments.
• *Gatekeeping & Communications*: Serve as the primary liaison between the CEO, board members, investors, senior management, and external clients. Screen incoming calls and manage the CEO?s email inboxes.
• *Meeting & Board Coordination*: Organize logistics for high-stakes executive board meetings, leadership retreats, and company-wide town halls. Prepare agendas, compile meeting packs, and record accurate minutes.
• *Travel & Logistics*: Arrange comprehensive domestic and international travel itineraries, including flights, hotels, visas, and ground transportation.
• *Project Management*: Track project deadlines, monitor deliverables from direct reports, and independently lead special operational or administrative initiatives.
• *Financial Admin*: Manage and process monthly executive expense reports, track department budgets, and review invoices.
• *Document Preparation*: Draft, review, and format high-level correspondence, presentations, briefings, and legal memos on behalf of the CEO.

*Required Skills & Aptitudes*

• *Emotional Intelligence*: High social intelligence to read organizational dynamics, handle sensitive human interactions, and manage stakeholder relationships smoothly.
• *Strict Discretion*: Proven ability to handle highly classified, controversial, and proprietary business information with absolute confidentiality.
• *Forward-Thinking Proactivity*: Natural capability to anticipate the CEO?s and senior management?s daily needs, resolve bottlenecks, and mitigate issues before they escalate.
• *Technical Proficiency*: Mastery of advanced office software suites (e.g., Microsoft Office 365, Google Workspace), project management platforms, and Customer Relationship Management (CRM) tools.
• *Exceptional Communication*: Flawless written and verbal communication skills tailored for executive and public audiences.

*Qualifications & Experience*

• *Experience*: Typically requires 3 ~ 4 years of administrative support experience, with at least 2?3 years assisting a C-suite executive or business owner.
• *Education*: A Bachelor?s degree in Business Administration, Communications, or a related field is preferred, though equivalent senior-level experience is highly valued.

*Compensation*

$ 45,000 ~ $ 50,000 yearly plus benefits.

*Travel*: As required, occasional

*Why Join EraTree*

Join a trusted OTC platform operating with institutional-grade standards. Gain hands-on exposure to crypto?fiat infrastructure and business execution directly with the CEO and across all areas of the business. Impact role with strong learning and growth opportunities. Collaborative, high-ownership environment

Pay: $45,000.00-$50,000.00 per year

Benefits:

• Casual dress
• Dental care
• Life insurance
• Vision care