Construction Project Coordinator

Job description

At-a-glance:

Are you ready to build your career by joining an international fire, HVAC and security equipment company? If so, our client is hiring a construction project coordinator.

Position type:

Contract

Onsite

Required

Experience supporting project related teams in the construction or building maintenance industry

Proficient computer skills with general Windows environment, Microsoft Office software, and email

Must have strong interpersonal skills to effectively communicate with both internal and external clients

Education:

High school diploma or equivalent required. Associates degree (or higher).

Experience and/or basic project accounting or costing principles.

Qualifications:

Experience working with government contracting

Experience working with construction documentation; RFIs, RFPs, submittals, etc.

Proficiency working with Microsoft Project

Advanced skills working with Microsoft Excel and PowerPoint

Ability to prioritize work activities based upon financial impact to desired business goals

Responsibilities:

Support the projects business activities such as RFIs, RFPs, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing

Complete the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met

Support new contracts and manage any changes to existing maintenance and service, retrofit or PSA contracts, labor and material tickets, and service order management tickets

Assist with the subcontract process

Assist project management by generating the subcontracts online or using templates

Organize subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information

Manage subcontractor invoices by releasing for payment or researching payment problems

Manage project documentation files

Gather documents such as submittal documentation, customer communication, subcontract documents, and proposals

Complete project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation

Produce submittal packages for use by technicians, engineers or the customer. Gather documents such as network flow diagrams, room schedules, project bill of materials, etc.

Assist with procurement of materials utilizing electronic purchasing and ordering tools to enter and track project materials

Work with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enter project dates, schedules, and contract costs as directed

Assist management in the coordination of safety programs

Verify that monthly toolbox training and safety reporting are completed

Work with project management to ensure employees have the proper safety equipment

Perform other duties as required to support the project team