Project Admin Coordinator

$2,000 - $2,800 + Variable Bonus

A reputable main contractor with a strong track record in HDB, Condo, Landed Property, Commercial & Industrial Buildings.

5.5 days - HQ: Woodlands

Attractive welfare benefits + Opportunities for career improvement

Responsibilities

• Maintain, organize, and update project documents, records, correspondence, and files, ensuring proper document and version control.
• Prepare, compile, distribute, and submit documents to clients, consultants, contractors, suppliers, and relevant authorities.
• Coordinate and follow up with clients, consultants, contractors, suppliers, and internal teams on project matters.
• Arrange project and site meetings, visits, inspections, and activities.
• Prepare meeting minutes, attendance records, and action lists.
• Update project schedules, progress trackers, status reports, and handover records.
• Assist in compiling progress updates and preparing reports and submissions for management and relevant parties.
• Assist with obtaining and comparing quotations, preparing purchase orders, coordinating procurement requirements and commercial documents
• Liaise with suppliers on pricing, material availability, and delivery schedules, and monitor timely delivery to site.
• Coordinate manpower, materials, equipment, deliveries, and work arrangements with site personnel, contractors, suppliers, and internal teams.
• Follow up on site requirements and escalate outstanding issues to the Project Manager or relevant person-in-charge.
• Assist with invoice submissions, payment follow-ups, expense tracking, purchase orders, and maintaining financial records.
• Assist with permit applications, PTW (Permit to Work), authority submissions, inspection documents, approvals, and other compliance requirements, ensuring timely submission and proper recordkeeping.

KINDLY INCLUDE THE FOLLOWING IN YOUR RESUME:

• Expected salary
• Notice period

Encasa Asia Employment Services LLP EA Licence No: 13C6898 Email: Hr@encasaasia.com