HR Administrative Assistants

Responsibilities: 1️⃣ Vehicle Logistics & Inventory Management: Oversee the intake, staging, movement, and dispatch of vehicles to/from the branch and central warehouses.

Manage showroom display arrangements and external parking/staging areas efficiently.

Supervise initial vehicle inspections upon receipt and handover to ensure zero defects/damages.

Coordinate with the Sales and Logistics teams to ensure timely vehicle deliveries to clients.

2️⃣ Administrative & Operational Leadership: Manage and organize branch personnel, drivers, security, and administrative staff.

Act as the primary liaison with Mall of Arabia Management regarding operating permits, regulations, and facility compliance.

Work closely with HR and Legal departments to ensure smooth administrative workflows and compliance.

3️⃣ Facility & Services Management: Supervise third-party service providers (Security, Cleaning, Facility Maintenance).

Implement health, safety, and security protocols to safeguard the facility and vehicle inventory.

Manage branch operational supplies and procurement needs to ensure uninterrupted workflow.

???? Requirements & Qualifications: Education: Bachelor’s degree in Business Administration, Law, or a relevant field.

Experience: 5 to 7+ years in administrative management and vehicle movement/fleet operations (automotive industry background strongly preferred).

Strong leadership, problem-solving, and conflict-resolution skills.

Excellent communication and negotiation abilities to deal with mall management and vendors.

Proficiency in MS Office and ERP systems.