Finance & Admin Manager

Responsibilities:

Financial Management:

• Prepare and manage annual budgets, financial forecasts, and cash flow projections.
• Monitor daily revenue, expenses, and financial transactions.
• Ensure accurate recording of income, expenditure, and other financial activities.
• Prepare monthly management accounts, income and expenditure reports, and financial statements.
• Monitor cash flow and ensure proper management of company funds.
• Reconcile bank statements, cash records, POS transactions, and other payment channels.
• Implement effective cost-control measures to minimise unnecessary expenditure.
• Monitor outstanding payments, debts, and supplier obligations.

Accounting and Internal Controls:

• Ensure proper documentation of all financial transactions.
• Supervise daily cash handling and ensure accurate end-of-day sales reconciliation.
• Monitor revenue generated from different business units and activities.
• Ensure compliance with applicable tax regulations and statutory financial obligations.
• Establish and maintain internal financial control procedures to prevent fraud, errors, and financial leakages.
• Coordinate internal and external audits when required.

Administrative Management:

• Oversee the organisation's administrative activities and office operations.
• Ensure proper management of company records, documents, and correspondence.
• Supervise administrative staff and monitor their performance.
• Coordinate office maintenance, utilities, security, and other administrative services.
• Ensure the availability and proper utilisation of office supplies and operational resources.
• Develop and implement administrative policies and procedures.

Procurement and Inventory Management:

• Supervise procurement activities and ensure purchases are within approved budgets.
• Monitor inventory records, stock movement, and replenishment.
• Ensure proper documentation of purchases, supplier invoices, and deliveries.
• Work with operational departments to monitor the usage of materials and supplies.
• Identify cost-effective suppliers and negotiate favourable purchasing terms.

Payroll and Human Resources Administration:

• Coordinate payroll preparation and ensure timely salary payments.
• Maintain accurate records of staff salaries, allowances, deductions, and benefits.
• Work with HR to ensure proper documentation of staff-related financial obligations.
• Monitor staff attendance records and administrative compliance.
• Ensure timely processing of statutory deductions and employee-related payments.

Requirement:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Professional certification such as ICAN, ACCA, or equivalent is an added advantage.
• Minimum of 3–5 years' relevant experience in finance and administration.
• Strong knowledge of accounting principles, budgeting, and financial reporting.
• Proficiency in Microsoft Excel and accounting software.
• Experience in hospitality, entertainment, leisure, or recreational business operations is an advantage.
• Strong organisational, analytical, and problem-solving skills.
• Excellent communication, leadership, and interpersonal skills.
• High level of integrity, accountability, and attention to detail.

Key Competencies:

• Financial planning and analysis.
• Budgeting and cost management.
• Financial reporting and reconciliation.
• Administrative and operational management.
• Procurement and inventory control.
• Staff supervision and leadership.
• Negotiation and decision-making.
• Integrity and confidentiality.