Senior Executive Assistant

Your tasks

Executive and Calendar Management

• Manage calendars, appointments, meetings, travel schedules, and competing priorities.
• Assess meeting requests according to urgency, strategic relevance, and executive priorities.
• Prepare agendas, itineraries, meeting packs, and required documents in advance.
• Coordinate travel, accommodation, transportation, and executive logistics while protecting preparation time.

Executive Briefings, Research and Communication

• Prepare concise daily executive briefs covering schedules, meeting objectives, decisions required, urgent issues, outstanding actions, and documents awaiting review.
• Research and synthesise information into briefing notes, decision papers, summaries, presentations, reports, speeches, correspondence, and memos.
• Convert information from multiple sources into clear, accurate, decision-ready outputs.
• Monitor relevant business, industry, regulatory, and competitive developments when assigned.

Decision Tracking and Strategic Execution

• Maintain an executive decision and action register showing instructions, owners, deadlines, status, and escalation requirements.
• Follow up with department heads, executives, project owners, and stakeholders to ensure actions are completed.
• Escalate overdue, stalled, or high-risk items before critical deadlines are missed.
• Maintain dashboards and trackers for strategic initiatives, projects, milestones, and performance indicators.

Stakeholder Coordination and Governance

• Coordinate communication and follow-through across departments, business units, subsidiaries, and external stakeholders.
• Plan executive, management, and board meetings, workshops, retreats, and stakeholder engagements.
• Prepare accurate minutes and action logs and circulate key meeting records promptly.
• Maintain confidential physical and digital records, decision logs, document control, and Executive Office protocols.
• Monitor relevant office budgets and expenditure for travel, meetings, and executive office requirements.

Confidentiality and Executive Standards

• Handle sensitive commercial, personnel, financial, and strategic information with strict confidentiality.
• Apply sound judgment when assessing urgency, sensitivity, escalation, and communication channels.
• Anticipate executive information and coordination needs and act proactively with minimal supervision.
• Use AI-enabled productivity and research tools responsibly, subject to confidentiality and data governance requirements.

Requirements

• Bachelor's degree in Business Administration, Management, Economics, Finance, Social Sciences, or a related discipline.
• Typically 5-8 years of relevant experience, preferably including at least 3 years supporting a CEO, Managing Director, Executive Director, Chairman, or equivalent senior executive.
• Experience in a fast-paced corporate, multi-business, or entrepreneurial environment is preferred.
• Demonstrated experience coordinating senior stakeholders, executive priorities, projects, and confidential information.
• Advanced proficiency in Microsoft 365, particularly Word, Excel, PowerPoint, Outlook, and Teams, with strong Excel reporting and dashboard skills.
• Ability to produce polished presentations and briefing papers, and familiarity with project management, scheduling, CRM, document management, and AI-enabled productivity tools.
• Relevant professional certifications are an advantage.