Logistics Coordinator
1. Import & Shipment Coordination
- Handle import shipment operations in coordination with freight forwarders, customs brokers, and transportation providers, under the supervision of the Logistics Supervisor.
- Obtain and compare freight and transportation quotations, evaluate available carriers and shipping services based on cost, transit time, and shipment requirements, and submit recommendations to the Logistics Supervisor.
- Coordinate rate negotiations with transportation providers and freight forwarders as directed by the Logistics Supervisor.
- Coordinate shipment scheduling and the movement of goods between transportation providers, warehouses, and relevant internal departments.
2. Shipment Tracking & Follow-up
- Monitor shipment schedules, estimated arrival dates, and delivery status, ensuring timely updates and reporting anticipated delays to the Logistics Supervisor.
- Track shipping discrepancies, delays, and documentation errors, coordinate corrective actions, and escalate unresolved issues to the Logistics Supervisor.
- Coordinate with relevant internal departments and external parties to address and resolve issues related to shipping and transportation
3. Customs Clearance & NAFEZA Operations
- Follow up with customs brokers to ensure timely customs clearance and completion of all required procedures.
- Manage shipment registrations on the NAFEZA system and apply for and obtain ACID (Advance Cargo Information Declaration) numbers for import shipments.
- Review, upload, verify, electronically sign, and submit the required shipment documents through the NAFEZA platform using the company's authorized digital signature.
- Monitor shipment documentation and clearance status through NAFEZA and maintain accurate records of ACID registrations and related submissions.
- Liaise with customs brokers, freight forwarders, and relevant authorities regarding customs clearance requirements.
- Ensure compliance with applicable Egyptian customs regulations and NAFEZA procedures.
4. Shipping Documentation & Insurance
- Review shipping and commercial documents to ensure accuracy and completeness before submission to the relevant parties.
- Follow up with insurance companies to obtain the required shipment insurance certificates and ensure completion of related documentation.
- Prepare, organize, and maintain accurate shipping and logistics records in accordance with company procedures.
5. Logistics Reporting & Cost Monitoring
- Prepare periodic logistics reports covering shipment status, freight costs, delivery delays, and operational issues, and submit them to the Logistics Supervisor for review.
- Collect and consolidate logistics information from relevant departments to prepare reports and provide updates as requested.
6. Coordination & General Responsibilities
- Maintain effective coordination and communication with freight forwarders, customs brokers, transportation providers, insurance companies, warehouses, and relevant internal departments to ensure smooth logistics operations.
- Perform any other related duties and responsibilities assigned by the Direct Manager or Administration.
- Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.
- 1–3 years of relevant experience in logistics, import operations, or shipping coordination.
- Practical experience working with the NAFEZA system, including ACID registration and shipment documentation.
- Good knowledge of Egyptian customs regulations, import procedures, and customs clearance requirements.
- Ability to review, verify, and process shipping and commercial documentation accurately.
- Familiarity with digital signatures and electronic document submission procedures.
- Good command of Microsoft Office applications, particularly Excel and Outlook.
- Strong organizational skills and attention to detail.
- Good communication, coordination, and follow-up skills.
- Good command of written and spoken English.
- Driving License is a must.