Project Assistant (m/f/d) Dubai Site Establishment

EF Robotics automates standard tasks.

With our autonomous cleaning and transport robots, we relieve companies in gastronomy, industry, logistics, healthcare, and laboratories. Our solutions are ready for immediate use, easy to operate, and made for medium-sized businesses. We are growing internationally – for this purpose, we are building up our new site in Dubai.

Your mission: You are the right hand in the site establishment: You organize, coordinate, and implement – from office, suppliers, and authorities to appointments, meetings, and small events. You ensure that the office runs and tasks are completed before anyone asks.

Your tasks:

• Office Setup & Operation: Furniture/materials, supplier management, securing daily operations.
• Administration: Cleanly processing documents, contracts, payments, registrations.
• Authorities & Service Providers: Coordinating appointments/documents for visas, licenses, banks.
• Communication: Interface to landlords, service providers, partners (ENG/AR).
• Errands & Logistics: Errands, pickups, courier/shipping, room bookings.
• Meetings & Visits: Preparation/organization for customer/partner appointments & small events.

Your profile:

• Experience: Office/project assistance or operations in Dubai (or comparable).
• Skills: Highly organized, reliable, detail-oriented, problem-solving.
• Languages: Fluent English; Arabic and German optional.
• Way of working: Hands-on, independent, responsible, discreet.
• Bonus: Experience with authority visits, supplier management, simple budgets/accounting.
• Independent onboarding: You enjoy training yourself using videos & materials – and do not wait for someone to hold your hand.
• Shaping the future & processes: You don't just want to follow along, but want to improve existing processes and actively help shape the future of EF Robotics.

Your benefits:

• Package: Private Medical Insurance, Annual Flight to home country, possibly Housing Allowance.
• Equipment: Modern tools & clear processes.
• Vacation & Off-Days: Standard UAE setup according to local legislation.

What awaits you at EF?

• Working hours: Full-time
• EForce Culture: Responsibility, discipline, clarity & growth.
• Scope for design: You help build structures and keep the site running.
• Proximity to management: Direct line, fast decisions.
• Perspective: Development from Office/Location Coordinator to Office Manager Dubai.