Administrative Assistant (m/f/d) (Business Administrator - Administration)

In the Dean's Office of the Mathematisch-Naturwissenschaftliche Fakultät of the Eberhard Karls Universität Tübingen, the following position is to be filled from 01.11.2026, limited until approximately 30.06.2027:

Administrative Assistant (m/f/d, E 9b TV-L)

The scope of employment is up to 80%. The employment is within the framework of parental leave substitution.

The tasks linked to the position include the complete administrative support of appointment procedures:

• Management of appointment procedures via the appointment portal LA2 and support for the portal users
• Appointment coordination and preparation of commission meetings
• Planning and coordination of lecture series / symposia
• Communication with reviewers and applicants

The position requires a confident and professional manner when dealing with external scientists, candidates, and internal commission members.

Requirements:

• University degree in administration, economics, or a similar field (Bachelor or a comparable degree)
• Professional experience in science management is an advantage
• Very good English skills
• Confident demeanor as well as high communication and teamwork skills
• Organizational talent, independent working style
• Very good IT skills, especially proficient use of Windows/MS Office; databases and internet applications
• Experience with E-Recruiting or learning management systems as well as TYPO3 knowledge are an advantage

We offer you:

• An interesting and varied activity in the field of science management
• Diverse training and further education opportunities, an occupational health management as well as an occupational pension scheme
• Flexible and family-friendly working hours (home office by arrangement)
• Subsidy for the Deutschlandticket
• A pleasant working environment in a collegial team
• 30 days of vacation per year based on a 5-day week

The Universität Tübingen is committed to the goals of equality and diversity and actively promotes equal opportunities. Severely disabled persons will be given preference if they are equally qualified. Applications with the keyword „Berufung“ and the usual documents should be sent in electronic form (as a single PDF file) by 06.09.2026 to the Dean Prof. Dr. Thilo Stehle, Dekanatsverwaltung der Mathematisch-Naturwissenschaftlichen Fakultät, Auf der Morgenstelle 8, 72076 Tübingen, E-Mail: personal@mnf.uni-tuebingen.de (https://mailto:[personal@mnf.uni-tuebingen.de](personal@mnf.uni-tuebingen.de)) .

Hiring is carried out by the Zentrale Verwaltung.

Homeoffice: Scope: By arrangement