Doctoral Office Employee / Administrative Assistant (m/f/d) (Verwaltungsfachangestellte/r - Municipal Administration)

The Dean's Office of the Mathematisch-Naturwissenschaftliche Fakultät is looking for a/an starting 01.11.2026

Employee in the field of Doctorates/

Administrative Assistant

(m/f/d E 8 TV-L, 100 %)

The position is permanent.

In close cooperation with the Dean and the Dean's Office administration, tasks in the field of academic affairs are to be processed; the focus is on the support and accompaniment of doctoral procedures. All advisory and writing activities must also be able to be carried out in English.

Your tasks are:

• Processing of applications in doctoral procedures
• Examination of incoming documents and applications
• Data entry into Access database incl. statistics maintenance/data maintenance.
• Creation of official notices, reviewer letters, and certificates
• Issuance of doctoral certificates
• Archiving of doctoral files
• Advising (international) doctoral students regarding doctoral procedures (personally, by telephone, and via e-mail)
• All secretarial tasks arising in the doctoral office within the framework of doctoral procedures

Requirements are:

• completed vocational training (Verwaltungsfachangestellte/r, Kaufmann/-frau für Büromanagement or comparable)
• Very good English skills in speaking and writing are required, as a large number of international doctoral students are supported
• confident use of Windows/MS Office and internet applications are also required; Access knowledge is an advantage
• Very reliable, independent, and careful way of working
• high flexibility and resilience, very good teamwork skills, and a high degree of customer orientation
• experience in the university/academic sector is advantageous

We offer a varied and demanding workplace in a committed and collegial team as well as:

• 30 days of vacation per year with a 5-day week
• Company pension scheme
• Subsidy for the Deutschlandticket
• Diverse internal training opportunities
• Occupational health management with attractive (sports) offers
• Meal subsidy in the cafeterias of the Studierendenwerk A.d.ö.R.

The Universität Tübingen is committed to the goals of equality and diversity and actively promotes equal opportunities. The position is generally divisible. Severely disabled persons will be given preference if they have equal suitability.

Applications with the usual documents should be sent in electronic form (as a single PDF file) by 26.08.2026 to the Dean Prof. Dr. Thilo Stehle, Dekanatsverwaltung der Mathematisch-Naturwissenschaftlichen Fakultät, Auf der Morgenstelle 8, 72076 Tübingen, E-Mail: personal@mnf.uni-tuebingen.de (https://mailto:[personal@mnf.uni-tuebingen.de](personal@mnf.uni-tuebingen.de)) .

The hiring is carried out by the Zentrale Verwaltung.