CEO Personal Assistant

EasyKash is looking for a highly organized, proactive, and tech-savvy CEO Personal Assistant to support the CEO in managing priorities, coordinating tasks, and ensuring effective execution across different departments.

The ideal candidate will be responsible for turning the CEO's ideas and instructions into actionable tasks, following up with team members, tracking progress, and ensuring nothing falls through the cracks.

This is primarily a behind-the-scenes coordination and execution-support role, rather than a traditional secretarial position.

Key Responsibilities

• Translate the CEO's ideas, instructions, and decisions into clear action items with assigned owners and deadlines.
• Follow up proactively with department heads and team members to ensure timely execution.
• Track ongoing tasks, projects, deadlines, and commitments until completion.
• Maintain an organized task management system and provide regular progress updates.
• Identify delays, obstacles, and pending decisions and escalate them to the CEO when necessary.
• Prepare concise meeting summaries, action points, and follow-up reports.
• Organize the CEO's schedule, meetings, priorities, and reminders when required.
• Coordinate communication between the CEO and internal teams.
• Use AI tools to improve productivity, prepare summaries, organize information, and streamline daily workflows.
• Build and maintain simple no-code automations for task tracking, reminders, reporting, and internal coordination.
• Handle sensitive company information with the highest level of confidentiality and professionalism.

If you're organized, proactive, passionate about AI, and enjoy turning ideas into results, we'd love to hear from you!

• Bachelor's degree in Business Administration, Management, or a related field.
• 2–5 years of relevant experience in executive assistance, operations coordination, project coordination, or similar roles.
• Excellent organizational, time management, and multitasking skills.
• Strong follow-up skills and the ability to drive task completion without direct managerial authority.
• Excellent written and verbal communication skills in Arabic and English.
• Proactive, detail-oriented, resourceful, and solution-focused.
• Ability to work independently with minimal supervision.
• Comfortable coordinating with managers and different departments.
• Strong proficiency in Microsoft Office and Google Workspace.
• Experience using task management tools such as Trello, Asana, ClickUp, or similar platforms.

AI & Automation Skills (Essential)

• Advanced practical experience using AI tools, particularly ChatGPT, Claude, Gemini, or similar platforms.
• Ability to use AI professionally for research, meeting summaries, task planning, communication, and reporting.
• Experience building simple no-code automations using tools such as Zapier, Make, or similar platforms.
• Ability to automate repetitive workflows, including task creation, deadline reminders, follow-ups, and status reporting.
• Ability to identify opportunities to improve productivity through AI and automation.
• Strong awareness of data privacy and responsible AI usage.

Personal Attributes

• Highly reliable and accountable.
• Persistent but professional when following up with others.
• Strong sense of ownership and commitment to deadlines.
• Discreet and trustworthy when handling confidential information.
• Adaptable and comfortable working in a fast-paced startup environment.
• Naturally curious about technology, AI, and productivity tools.

What Success Looks Like

• CEO instructions are consistently converted into actionable tasks.
• Tasks are actively followed up until completed.
• Deadlines and pending items are tracked without requiring repeated reminders from the CEO.
• The CEO receives concise, structured progress reports.
• AI and automation are used to reduce manual work and improve operational efficiency.