administrative coordinator

*Position:* Administrative Coordinator *Employment Type:* Full-Time, In-Person *Salary:* $55,000 per year *Location:* 62 Steacie Dr, Kanata, ON K2K 2A9 *Benefits:* Paid Time Off (PTO), Medical Insurance, Dental Insurance, Vision Insurance, and other applicable employee benefits

About Eagles Care

Eagles Care is a social services organization committed to providing safe, structured, supportive, and high-quality residential services for children and youth. Our work is supported by a multidisciplinary team focused on maintaining strong operational standards and creating an environment where children and youth can receive individualized care and support.

As Eagles Care continues to grow, we are seeking a highly organized, detail-oriented, and financially knowledgeable *Administrative Coordinator* who will support the day-to-day administration of the organization while also playing an important role in our ongoing growth and expansion initiatives.

Position Summary

The Administrative Coordinator will provide comprehensive administrative, financial, operational, and organizational support to Eagles Care. This individual will work closely with management and other members of the team to ensure that administrative processes are efficient, records are properly maintained, financial information is organized, and operational priorities are followed through.

In addition to supporting the organization's existing operations, the Administrative Coordinator will participate in *Eagles Care's expansion plans*, including assisting management with research, documentation, financial planning, licensing and administrative requirements, project coordination, and the establishment of new programs and locations.

This position is ideal for an individual who combines strong administrative abilities with a financial background and an understanding of the social services sector.

Key ResponsibilitiesAdministrative & Operational Coordination

• Coordinate and support the day-to-day administrative activities of Eagles Care.
• Maintain organized electronic and physical records, files, correspondence, reports, and organizational documentation.
• Prepare letters, reports, spreadsheets, presentations, meeting materials, and other business documents as required.
• Coordinate meetings, appointments, calendars, deadlines, and organizational activities.
• Maintain accurate records and ensure required documents are completed, filed, and readily accessible.
• Assist management with correspondence involving external agencies, service providers, professionals, vendors, and community partners.
• Monitor administrative deadlines and follow up with appropriate team members to ensure timely completion of assigned tasks.
• Assist with procurement, office supplies, vendor coordination, invoices, and general office administration.
• Support management in continuously improving administrative processes and organizational efficiency.

Financial & Accounting Support

• Assist with the preparation, organization, and tracking of invoices, expenses, receipts, payments, and other financial documentation.
• Maintain accurate financial spreadsheets and internal tracking systems.
• Assist management with budgeting, expense monitoring, financial projections, and financial reporting.
• Support payroll-related administration and ensure required information is properly documented and submitted.
• Assist with reconciling financial records and identifying discrepancies requiring management attention.
• Liaise with accountants, payroll providers, financial institutions, vendors, and other financial professionals when required.
• Maintain confidentiality and appropriate controls when handling financial and organizational information.

Social Services & Program Administration

• Support administrative activities associated with Eagles Care's residential programs.
• Assist with maintaining documentation required for organizational, regulatory, licensing, and quality-assurance purposes.
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