Documentation Assistant
Your tasks
The Document Assistant supports the project management team (PM/APM/CM) in driving the execution of commercial, residential, and retail interior fit-out projects. This role bridges the gap between site operations, design teams, and administrative compliance. You will manage the Permit-to-Work (PTW) lifecycle, coordinate interior material procurement, liaise with Qualified Persons (QP) for authority approvals, and ensure meticulous handover documentation.
- Apply PTW and compile necessary supporting documents
- Coordinate and compile Risk Assessments (RA), Method Statements (MOS), Safe Work Procedures (SWP), and worker name list from internal teams and external vendors.
- Assist and liaisewith the Qualified Person (QP) to facilitate all required authority submissions, ensuring all documents and drawings are accurate and complete.
- Procure project-specific insurances ensuring compliance with contractual obligations
- Provide comprehensive administrative support to the Project Manager, Assistant Project Manager, and Construction Manager by fulfilling ad-hoc task requests.
- Prepare and organize any project documents required by the management team.
- Attend project meetings as required to record updates and track action items.
- Assist the project team in requesting material samples, placing orders, and tracking deliveries.
- Manage documentation including the processing, sending, and compiling of (COC) and (DO).
- Compile comprehensive As-Built packages and (OMM) at the conclusion of each project.
- Consolidate final project deliverable including As-Built drawings, material specifications, and certifications.
Requirements
- Prior experience in Interior Fit-Out, Architectural, or Built Environment projects.
- Familiarity with site safety and permits including PTW, Risk Assessments (RA), and Method Statements (MOS).
- Strong understanding of interior fit-out materials specialist trades, and vendor coordination.
- Excellent organizational skills with a track record of compiling technical (OMM) and As-Built drawings
- Effective communication skills to liaise with clients, designers, landlords, vendors, and QPs.
- Strong organizational skills to manage technical documentation, material orders, and project files.
Other
Open to junior administrators / entry-level candidates with a strong willingness to learn and grow within the construction and interior fit-out industry. We regret to inform you that only shortlisted candidates will be notified.