Executive for Project & Facility Management

Job description:

You will independently manage and coordinate facility managementactivities across multiple early childhood centres throughout Singapore,ensuring centres remain safe, compliant, operational and conducive forchildren, educators and staff. The role combines responsive day-to-daymaintenance with planned and cyclical maintenance projects, vendor management,stakeholder coordination and engagement with relevant authorities.

Key Responsibilities:

• Manage day-to-day facility managementrequirements across an assigned portfolio of early childhood centresislandwide, prioritising requests based on safety, operational impact andurgency.
• Respond promptly to maintenance requests andbreakdowns; investigate and assess faults, coordinate rectification, followthrough to closure, and identify recurring issues and preventive actions.

• Plan, coordinate and track cyclical,preventive and corrective maintenance works, including air-conditioningservicing, pest control and other building services, while minimisingdisruption to centre operations.
• Coordinate maintenance, repair, renovation,upgrading and building/development projects from scoping and quotation throughscheduling, site coordination, completion, handover and defects follow-up.

• Source and coordinate vendors/contractors,monitor service quality, timelines and deliverables, verify work completion,and maintain accurate vendor, quotation, contract and expiry records.
• Work closely with centre leaders, internaldepartments, landlords/building management, consultants and service providers.Communicate clearly on work scope, schedules, risks, disruptions and completionstatus.

• Liaise with relevant government agencies andauthorities, where required, on facility-related submissions, inspections,approvals and compliance matters. Maintain proper documentation and follow upon required actions.
• Maintain accurate work-order, maintenance,project and compliance records. Track outstanding actions and ensure requestsand projects are closed in a timely and accountable manner.

• Use digital tools to improve tracking,reporting, documentation and workflow efficiency. Apply AI-enabled toolsappropriately for tasks such as information synthesis, drafting, dataorganisation and process improvement, while observing confidentiality anddata-governance requirements.
• Any other duties assigned

Requirements

• Diploma or equivalent qualification in Facilities Management, BuildingServices, Property Management, Engineering or a related discipline.
• At least 2 years of relevant experience in facilities management,property management, building operations or a related field; multi-siteexperience is an advantage.

• Practical experience coordinating maintenance works, vendors/contractorsand small-to-medium facility improvement or cyclical maintenance projects.
• Good working knowledge of facility operations, workplace safety andregulatory/compliance requirements. Experience liaising with governmentagencies or relevant authorities is an advantage.

• Strong stakeholder management and communication skills, with the abilityto work effectively with centre teams, contractors, landlords/buildingmanagement and internal stakeholders.
• Highly responsive, responsible and dependable, with strong ownership andfollow-through. Able to assess priorities, manage multiple concurrent issuesand work independently in a fast-moving environment.

• Organised and detail-oriented, with sound documentation, record-keepingand project tracking skills.
• Tech-savvy and comfortable with Microsoft Office/Microsoft 365 anddigital facility-management or workflow tools. Familiarity with generative AI toolsand an understanding of responsible AI use are preferred.

• Able and willing to travel regularly between early childhood centresacross Singapore for site inspections, meetings and work supervision.