Administrative Officer
These positions are located in the DEA, Brussels, Belgium Country Office, the Lima, Peru Country Office, and the Mexico City, Mexico Country Office. This position(s) primary purpose is to provide support and assistance to Host Nation governments in the capacity to build combat international drug trafficking and money laundering, and to ensure that activities are in kept with Host Nation laws and existing agreements.
Major duties
As an Administrative Officer your typical work assignments may include: Supervises and/or manages administrative, fiscal, and clerical staff within the assigned Foreign Divisional Office, and provides administrative guidance and support to numerous country offices. Develops employee work plans and provides assistance with work related and administrative problems. Implements new policies and methods to improve the flow of work assignments; identifies problems and inefficiencies and makes recommendations to management for resolution. Informs management of personnel assignments, initiates personnel actions, manages professional, administrative, clerical and other positions. Manages employee movement relative to tour renewals and extensions. Oversees the property management to ensure optimum utilization of property.
ASSIGNMENT INFORMATION: Length of Tour: Employees are limited to a maximum of five years of service in an overseas assignment. The initial tour of duty for this assignment is 3 (three) years. After the initial tour of duty has been completed, extensions may be granted in one-year increments up to the five-year maximum. Employees who wish to remain on an overseas assignment in excess of the five-year maximum must request a tour extension or renewal before the end of their current assignment. Employees who are approved to extend their overseas assignment beyond the five-year maximum will forfeit the right to return to an office of preference. They will be placed in an appropriate position at a DEA domestic office where a vacancy exists. At the conclusion of an overseas tour, DEA will attempt to return employees to their home location. If such a placement is not possible, employees' office of preference lists will be considered. However, employees are reminded that assignments are determined based on the needs of DEA.
Brussels, Belgium Country Office Post (Hardship) Differential: None Post (Cost of Living) Allowance: 42% Danger Pay Allowance: None Home Leave: Allowed after the initial 24 months incident to tour renewal. Housing Allowances: Housing paid for by U.S. Government, Brussels is a furnished post. Foreign Language: None Rest & Recuperation: No Relocation Incentive: No Educational Allowances**: Yes, see below
Mexico City, Mexico Country Office Post (Hardship) Differential 15% Post (Cost of Living) Allowance 35% Danger Pay Allowance: 20% Home Leave: Allowed after the initial 24 months incident to tour renewal. Housing Allowances: Housing paid for by U.S. Government, Mexico City is a furnished post. Foreign Language: None Rest & Recuperation: 2 Relocation Incentive: No Educational Allowances**: Yes, see below
Lima, Peru Country Office Post (Hardship) Differential 15% Post (Cost of Living) Allowance 10% Danger Pay Allowance: 15% Home Leave: Allowed after the initial 24 months incident to tour renewal. Housing Allowances: Housing paid for by U.S. Government, Lima is a furnished post. Foreign Language: None Rest & Recuperation: 2 Relocation Incentive: No Educational Allowances**: Yes, see below
*Post (cost of living) allowance, post (hardship) differential, and danger pay allowance (if applicable to the advertised post) are subject to change. Detailed post (cost of living) allowance information can be found here. Detailed post (hardship) differential information can be found here. Detailed danger pay allowance information can be found here and here.
Overseas Transition Preparation: Please contact DEA Family Liaison Officers Kieran Mandato (kieran.g.mandato@dea.gov) or N'Dorah Z. Walker (ndorah.z.walker@dea.gov) for Post Reports that detail living conditions for employees and their families at post. Click here for a Prospective Post Priorities Worksheet that can help you consider what is important to you and your family in the foreign PCS decision-making process. For more information regarding the foreign PCS process, please see the PCS Foreign Assignment Relocation Handbook and the Foreign Orientation Handbook.
Training Requirements: Selectees for this position must successfully complete five mandatory foreign assignment courses on DEALS: Serving Abroad for Families and Employees (SAFE); Personnel Recovery 1 (PR1); Foreign Orientation Program (FOP); Counter Threat Awareness Training (CTAT), and Promoting International Religious Freedom (PIRF). Selectees must also successfully complete Personnel Recovery Emergency Preparedness (PREP), a two week in-person course conducted by the DEA Office of Training in Stafford, Virginia and West Virginia. Selectee's family members 18 years of age and older are also required to take CTAT, and may have additional training requirements if they intend to work at an embassy abroad. More information regarding training requirements can be found here.
Qualifications
For more information on eligibility requirements see: DEA Employment Eligibility Applicants must meet the required qualification requirements described below by the closing date of the announcement. If you are qualifying based on education or if there are mandatory education requirements listed below, you MUST submit a copy of your college transcripts with your application.
Applicants applying for the GS-13 must meet one of the following requirements: A. Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-12 grade level. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience must demonstrate the following:
- Serving as the principal advisor on key administrative matters, including records management, security programs, office safety matters, fiscal matters, worker's compensation claims, human resources, and credit card accountability and providing administrative and technical supervision and guidance to subordinate staff members;
- Assigning and delegating administrative work assignments;
- Serving as the main point of contact and personnel representative for various administrative and programmatic issues; and
- Providing guidance to country offices administrative staff and oversees procurement of capitalized and non-capitalized property for the region.
Additional information on the position qualification requirements are located in the Office of Personnel Management's (OPM) Qualifications Standards Handbook.
Time-In-Grade Requirement: Applicants must meet time-in-grade and time after competitive appointment requirements by the closing date of this announcement.
Education
Education requirements do not apply to this vacancy announcement.
**K-12 Education: Education of dependents through high school is provided by, or paid for by, the U.S. Government as allowable and authorized in accordance with appropriate regulations. The Department of State's (DOS) Regional Education Officers from the Office of Overseas Schools determines a school's adequacy level based upon numerous factors. All questions and concerns regarding adequacy clarification should be directed to the Regional Education Officers from the DOS Office of Overseas Schools at 202-261-8200 or OverseasSchools@state.gov. Do you have a student in your family who benefits from special education services? Please contact DEA Family Liaison Officers, information below, to further discuss your student's needs and the post's ability to adequately serve them. Detailed education allowance regulations can be found here and FAQs can be found here. Note that dependents under the age of 23 enrolled in college are allowed one round trip to overseas locations every 12 months.