Shipping Coordinator

CONTRACT ROLE - 1 YEAR

Experience in Marine Line

Responsibilities include to liaise with Customs/Excise officers and other 3rd party, verify shipping documents for endorsement, prepare cover letter with the endorsed documents and send to 3rd party Trades and Affiliates. Familiar with trade regulations. Actualize voyages and initiate freight payment/billing by completing voyages online. Verifying billing invoices from vendor and reconcile differences in Intercompany Invoicing System (INNET) invoices. Follow up with supplying source on credit/debit. Troubleshoot system issue in the day-to-day operation. Identify dollar savings through transportation optimization. Analyze transportation spend and recommend optimization opportunities. Assist in generation of dead stock / slow moving / excessive imported inventory disposal and redeployment plan. Able to work with minimal supervision. Typically an expert in the field who can provide training to junior Logistics Coordinators.

K EY DELIVERABLES (Define/outline primary responsibilities)

• Lead detailed blending, scheduling and inventory management for a specific area/country/region, product, or asset mix to ensure supply reliability to affiliates and external customers
• Coordinates with Refineries, Retail, Commercial, Aviation and Marine Fuels partners to forecast and plan supply / demand balances, trigger shorts and lengths to optimizers / traders, trigger vessel requirements to SeaRiver/BML
• Lead and execute overall supply plan, developed by the regional or tributary teams, for supply of fuel products to internal client parties and/or external parties in a timely and efficient manner, ensuring quality requirements are met
• Tactical and longer term Implementation of the supply and logistics activity for bulk movements of feed stocks and products (may include pipeline, marine, rail and truck)
• Ensure timely and accurate transactional data in systems for accurate risk and margin capture as well as payment/invoicing
• Utilize analytic tools to track vessel movements and generate market insights
• Manage inventory downstream of refinery to agreed operating targets and year-end levels
• Support value creation and sales growth while meeting service level targets
• Drive improvements in work process, cross-functional interface, and overall supply chain performance
• Initiate actions to reduce costs of supply and improve profitability.
• Participate in system enhancements and effectiveness projects e.g. SAP, Robotics, Artificial Intelligence
• Identifies areas of improvement in existing Fuels S&OP work processes and leads improvement initiatives; simplifies work processes for improving and maintaining functional excellence
• Lead Supply Response Team during unplanned supply events and product quality incidents, including report out to management.
• Ensures adherence to credit guidelines, regulatory and quality compliance, and transportation policies (i.e. vessel screening process).
• Controls Integrity Management System and credit compliance.
• Provides input on logistical capabilities and limitations of the XOM supply system in support of the development of long range supply and distribution strategies.
• Participates in tributary or regional initiatives to promote the value-added objectives of the integrated R&S business
• Works closely with Performance Improvement Analyst or Trading Analyst to pursue value areas
• Provide vacation coverage within AP Fuels S&OP (occasional travel may be required

SKILLS AND QUALIFICATIONS •

Coordinate with Refineries, Retail, Commercial, Aviation, and Marine Fuels stakeholders to forecast supply-demand balances, identify product shortages and surpluses, and communicate optimization opportunities to traders and supply teams.

• Lead and execute end-to-end fuel supply planning across regional and tributary networks, ensuring timely, cost-effective, and quality-compliant deliveries to both internal and external customers.
• Manage cargo scheduling and logistics activities, collaborating with shipping partners and vessel operators to secure transportation requirements and maintain uninterrupted product movement.
• Develop and implement supply solutions by balancing operational constraints, inventory targets, customer demand, and market conditions, similar to practices followed by leading global oil majors.
• Experience with product scheduling is a pre-requisite

Attention to detail. Strong organizational skills. Problem solving. Customer service. Strong communication skills as this position will be contact point for government officer. Familiarity/Proficiency with computer systems. Logical thinking skills for logistics optimization and improvement to the work process.