Administrative Assistant for Sales Sector

About the company

Important company will incorporate an Administrative Employee for the Sales Sector

Your tasks

• Manage orders and quotation requests received through different channels, ensuring an agile response to customers and correct coordination with the internal areas involved in the process.
• Reception of quotation orders via email, telephone, and digital platforms of the maritime industry, from local and foreign customers.
• Analyze customer orders and upload requirements into the corresponding systems.
• Prepare quotations for products of different categories (food, provisions, bazaar, glassware, pipes, sheets, and other supplies) requested by customers.
• Review prices and commercial conditions to prepare quotations and contribute to the completion of operations.
• Negotiate quotations to win price competitions.
• Follow up on submitted quotations and maintain contact with customers to inform them about shortages, modifications, or product alternatives.
• Coordinate internally with the Purchasing sector to manage orders and ensure the availability of the required products.
• Manage administrative documentation associated with operations, including delivery notes and documentation linked to SENASA and plant transit.
• Adapt to the particularities of each customer and the operational needs of the maritime activity.

Requirements

3 to 5 years of previous experience, preferably in trading, distribution, or supply companies, or similar tasks performing quotations or order taking, including the administrative management of the order. Advanced English, oral and written. EXCLUYENTE Intermediate Excel. EXCLUYENTE Management of sales management systems, preferably Tango (could be another). Schedule availability (VERY IMPORTANT): rotating shifts, early or night shifts, and scheduled weekends. Customer orientation (important), willingness to learn, and motivation to develop in the position. Other required competencies: organization and planning, attention to detail, flexibility and adaptability, communication and negotiation.

• Minimum education: High School

What we offer

• On-site dining room.

Other

Workday: Monday to Friday from 8 to 17 hs (30 min lunch). Availability to cover rotating shifts, including Saturdays, Sundays, and holidays occasionally. On-site in La Boca, CABA.

Observations The position will require constant training, as the learning curve is quite long. The volume of orders is variable: there may be peaks of many quotations and moments without activity. The weekend schedule is subject to demand; it will generally be from 8 to 11 hs, and may require overtime. There may be a need to perform rotating shifts within the team to cover early or night shifts, depending on each customer's local time.

years of experience Keywords: administrative, cambaceo, sales