administration officer

Education:

Secondary (high) school graduation certificate.

Tasks:

• Implement new administrative procedures .
• Review and evaluate new administrative procedures .
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Oversee and co-ordinate office administrative procedures.
• Monitor and evaluate.
• Plan and control budget and expenditures.

Supervision:

No supervision responsibility.

Computer and technology knowledge:

• Microsoft Publisher.
• Electronic mail.
• Electronic scheduler.
• Social Media.
• Accounting software.
• MS Excel.
• MS Office.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Database software.

Area of specialization:

Accounting.

Security and safety:

Criminal record check.

Transportation/travel information:

• Own transportation.
• Own vehicle.
• Valid driver's licence.
• Travel expenses not paid by employer.
• Public transportation is not available.

Work conditions and physical capabilities:

• Ability to work independently.
• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.

Personal suitability:

• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Reliability.
• Ability to multitask.
• Time management.
• Adaptability.
• Integrity.
• Team player.

Screening questions:

• Are you available for shift or on-call work?.
• Are you available to start on the date listed in the job posting?.
• Do you have experience working in this field?.
• Do you have the required certifications listed in the job posting?.
• Do you meet the language requirements listed in the job posting for the position (English or French)?.

Other:

Use of artificial intelligence.

Experience:

2 years to less than 3 years.

Employment terms options:

To be determined.

• Day.
• Weekend.

Other benefits:

• Free parking available.
• Learning/training paid by employer.
• Parking available.
• Variable or compressed work week.

Support for youths:

• Offers on-the-job training tailored to youth.
• Provides awareness training to employees to create a welcoming work environment for youth.

Support for Indigenous people:

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers .
• Facilitates access to Elders who can offer support and guidance to Indigenous workers .

Supports for visible minorities:

Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.).