Executive Assistant C-level (x/f/m)

YOUR MISSIONS

Within the France organization, you will support the Managing Director France, responsible for the France P&L as well as all Sales, Customer Care, Growth, PA, and Communication teams (approximately 600 people). You will be integrated into the "Executive Assistants" team.

As an "Executive Assistant", your role will be key to enabling the MD to accelerate his impact on the business. You will help him master his time so that he can focus on: sales strategy, P&L management, leadership team management, execution of business priorities, and

You will be a true trusted partner, capable of anticipating the MD's needs, structuring priorities within a dense and highly visible agenda, and smoothing interactions within a complex, multi-team, and constantly evolving organization.

This role is at the heart of the Doctolib France organization and offers direct exposure to strategic topics and the most impactful decisions for France.

Your responsibilities include, but are not limited to:

• Driving and optimizing the management of the MD's agenda (prioritization, arbitration, building an effective "time matrix" aligned with business priorities)
• Coordinating exchanges between the Sales, Customer Care, Growth, Marketing teams and other key functions, ensuring the fluidity of topics and decisions
• Preparing and orchestrating key meetings (management committees, business reviews, all-hands, strategic meetings with high-level internal and external stakeholders)
• Ensuring follow-up on actions and next steps from important meetings and ensuring that nothing remains pending
• Anticipating critical issues, solving problems quickly, and bringing structure to high-velocity situations
• Managing all of the MD's administrative matters (expense reports, travel, internal tools, approvals)
• Organizing and coordinating team events (team meetings, offsites, seminars) for the France leadership team
• Occasionally supporting the MD's direct reports (N-1) with ad hoc organizational or coordination needs
• Contributing to strategic cross-functional projects as a PMO, on high-impact projects for the France organization

EXPECTED QUALITIES FOR THIS POSITION

Before continuing your reading, if you do not have the exact profile described below, but you believe this job description matches your skills and aspirations, we still encourage you to apply.

You could be the next member of our team if you:

• Have at least 5 years of experience as an Executive Assistant to senior leaders (C-level, Managing Director) in complex, dynamic, and high-growth environments
• Have a keen sense of business: you understand strategic priorities, distinguish the urgent from the important, and know how to connect every topic to business impact
• Master multi-stakeholder coordination: you manage several interlocutors simultaneously with fluidity, professionalism, and diplomacy, at all levels of seniority
• Are proactive and solution-oriented: you anticipate problems before they arise, find solutions quickly, and bring structure and serenity to moving situations
• Know how to work autonomously, go to the right people to collect information, and move topics forward without waiting to be assigned
• Demonstrate high emotional intelligence and adapt your communication with tact, clarity, and accuracy depending on the interlocutor
• Master English in writing and speaking

It would be fantastic if you also had:

• Experience in a tech, SaaS, or business-oriented scale-up environment (Sales, Go-to-market, Growth)
• Experience in coordinating cross-functional projects or strategic initiatives (PMO)
• An appetite for improving processes and structuring ways of working to serve collective performance

OUR OFFER

• Advantageous health insurance covered 100% by Doctolib for employees and their children
• 25 days of paid leave and up to 14 days of RTT per year (excluding Customer Care teams)
• A mental health program and free personalized coaching with our partner Moka.care
• 10 days per year of possible remote work from abroad
• Meal vouchers worth €8.50 per day, of which €4.50 is covered by Doctolib
• A complete 3-month integration program including the Doctolib Academy and various training sessions (languages, soft skills, technical skills)
• A works council subsidy for the reimbursement of part of the registration for a sports club or a creative activity
• A 50% reimbursement of public transport subscriptions
• An extra month of leave on top of legal parental leave thanks to the "Parent Care" program
• For employees with disabilities or caregivers, a package including remote work adaptation, paid authorized absence days for medical appointments, and reinforced psychological support
• Relocation assistance in case of international mobility

THE RECRUITMENT PROCESS

• First interview with the recruitment teams
• Second interview with the Executive Assistant team Manager
• Practical case with the Manager and a leader from the Business team
• A meeting with the MD France
• At least two reference checks

JOB DETAILS

• CDI
• Full Time
• Work Location: Levallois-Perret
• Start date: as soon as possible
• Remuneration: fixed and variable based on objectives (to be defined according to profile)
• This position is eligible for partial remote work (2 days/ week)

At Doctolib, we are convinced that we must improve health for everyone. This is reflected in our recruitment process. We evaluate applications solely on the basis of qualifications and motivation, without any form of discrimination.

The more diverse the ideas, the more our product will truly improve health for everyone. You can apply to Doctolib, regardless of your gender, religion, age, sexual orientation, ethnic origin, or disability.

To ensure equal opportunity, we invite you to exclude personal information (for example: photos, age) from your applications. If you require specific accommodations, please inform us so that we can adapt the recruitment process. Join us to build the health we all dream of!

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